The Learning Ladder Academy & Montessori school in Lusaka is offering the Oxford International Primary & Montessori Curriculum. At The Learning Ladder, we are moving from reactive management to proactive, collective accountability. We are seeking a highly competent and detail-oriented Senior Accountant to oversee the school’s financial management and ensure strong financial controls, compliance, and accurate reporting.

POSITION: SENIOR ACCOUNTANT

Location: Twinpalms Road, Lusaka and Kaleya Road, Lusaka

Start Date: To be Communicated upon selection

Key Responsibilities

1. Financial Records & Reporting

• Maintain accurate and up-to-date accounting records for the school.
• Prepare monthly, termly, and annual financial reports.
• Ensure all financial transactions are correctly recorded and supported.
• Provide timely and accurate financial information to management.

2. Budgeting & Financial Monitoring

• Assist management in preparing the annual school budget.
• Monitor expenditure against approved budgets and highlight variances.
• Report overspending and provide recommendations for cost control.
• Support management with basic financial forecasting and planning.

3. School Fees & Income Management

• Oversee billing, collection, and reconciliation of school fees.
• Monitor outstanding fees and follow up on overdue accounts.
• Reconcile school fees with bank deposits and student records.
• Manage approved discounts, scholarships, and payment plans.

4. Payments & Expense Management

• Process and review supplier payments ensuring proper approvals.
• Manage petty cash and staff expense claims.
• Monitor school expenses and report any irregularities to management.
• Ensure all payments are supported with appropriate documentation.

5. Payroll & Staff Costs

• Prepare and process staff payroll accurately and on time.
• Ensure correct calculation of salaries, allowances, and deductions.
• Submit statutory deductions (PAYE, NAPSA, NHIMA, etc.) on time.
• Provide payroll reports and staff cost analysis to management.

6. Tax & Statutory Compliance

• Prepare and submit all statutory returns in line with regulatory requirements.
• Ensure compliance with ZRA, NAPSA, NHIMA, and other relevant bodies.
• Maintain accurate statutory records and schedules.
• Update management on compliance matters and deadlines.

7. Audits & Financial Reviews

• Prepare financial records and schedules for audits.
• Liaise with external auditors and regulators.
• Support management in addressing audit findings and recommendations.

8. Financial Controls & Governance

• Ensure financial policies and procedures are adhered to at all times.
• Confirm appropriate approvals are in place before payments are made.
• Help prevent errors, losses, or misuse of school funds.
• Maintain proper filing and record-keeping systems.

9. Systems & Process Improvement

• Maintain and manage the school’s accounting system.
• Ensure financial records are well organised and securely stored.
• Recommend simple improvements to financial systems and processes.

10. Management Support

• Provide financial advice and analysis to school management.
• Support decision-making through accurate financial data.
• Assist management with financial planning, reviews, and strategy.

Qualifications & Experience

• Diploma or bachelor’s degree in accounting, Finance, or related field.
• Professional qualification (ZICA, ACCA, CIMA, or equivalent) is an added advantage.
• Minimum of 5 years’ experience, preferably in a school or similar organization.
• Strong knowledge of Zambian tax and statutory requirements.
• Experience with payroll processing and accounting systems (Any account package).

Skills & Competencies

• High level of accuracy and attention to detail.
• Strong analytical and reporting skills.
• Excellent organizational and time management skills.
• High level of integrity and confidentiality.
• Ability to work independently and support management effectively.