EMPLOYMENT OPPORTUNITY

COMPLIANCE, MEMBERSHIP AND PROCUREMENT MANAGER (X1)
BACKGROUND
The Zambia Institute of Purchasing and Supply (ZIPS) was established by Act of Parliament No. 15 of 2003 of the laws of Zambia. The main function of the Institute is to certify and regulate professional conduct of all Procurement and Supply practitioners as well as build capacity for the practitioners in the Purchasing and Supply Profession in Zambia.

The Institute now seeks to recruit suitable, highly motivated and goal-oriented professionals to fill the position of Membership and Compliance Manager. To further this mission, we are seeking a highly skilled, motivated, and results oriented individual to join our team as the Manager – Compliance, Membership, and Procurement. The successful candidate will play a critical role in ensuring compliance with legal and professional regulations, managing member activities, and overseeing procurement operations.

JOB PURPOSE

The Manager – Compliance, Membership, and Procurement will lead efforts to ensure adherence to the organization’s policies, promote member engagement, and manage procurement activities in line with public procurement regulations.

The role demands a mix of strategic oversight, operational expertise, and stakeholder relationship management.

KEY RESPONSIBILITIES
1. COMPLIANCE OVERSIGHT
Develop, implement, and monitor compliance policies, frameworks, and procedures in line with applicable laws and professional standards
Ensure compliance of members with the code of ethics, professional standards, and statutory requirements
Investigate cases of non-compliance and recommend appropriate actions, including disciplinary measures
Liaise with government agencies, legal entities, and other stakeholders on compliance and regulatory matters
Prepare periodic compliance reports for Council and Management
2. MEMBERSHIP MANAGEMENT
Oversee the registration, renewal, and certification processes for members
Develop and implement strategies to attract, retain, and engage members
Maintain and update a comprehensive membership database, ensuring data accuracy and security
Organize member events, such as workshops, conferences, and networking sessions, to enhance professional development
Address inquiries and concerns from members while providing exceptional customer service

3. PROCUREMENT MANAGEMENT

Plan, coordinate, and oversee all procurement processes in line with public procurement laws and internal policies
Ensure cost-effectiveness, transparency, and accountability in all procurement activities
Manage vendor relationships, including prequalification, evaluation, and contract negotiations
Prepare annual procurement plans and monitor their implementation
Conduct regular audits of procurement processes and develop strategies to mitigate risks
4. REPORTING AND STAKEHOLDER ENGAGEMENT
Prepare and present reports on compliance, membership, and procurement to management and the Council
Build and maintain relationships with key stakeholders, including regulatory authorities, members, and suppliers
Contribute to the development of the organization’s strategic objectives

QUALIFICATIONS AND EXPERIENCE

EDUCATION
Bachelor’s degree in Procurement or CIPS Level 6
A Master’s degree in a Supply Chain qualification will be an added advantage
Membership to a recognized professional body, such as the Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Procurement and Supply (CIPS)
All Professional and Academic qualifications must be verified by ZAQA
EXPERIENCE
Minimum of 5 years of experience in compliance, membership management, or procurement, with at least 3 years in a managerial role
Proven experience in working with regulatory bodies or professional associations is highly desirable
SKILLS AND COMPETENCIES
Strong knowledge of compliance frameworks, procurement laws, and membership engagement strategies
Excellent communication, negotiation, and interpersonal skills
Proficiency in membership management systems, procurement software, and Microsoft Office Suite
Analytical thinking, problem-solving, and decision-making abilities
High ethical standards and integrity
KEY ATTRIBUTES
Strategic thinker with the ability to translate plans into actionable outcomes
Strong leadership and team management skills
Ability to handle sensitive and confidential information with discretion
Results-oriented with a focus on delivering value to stakeholders

If you meet the above qualifications and are passionate about making a difference, we invite you to apply. Submit your application by Monday 15th May 2026 including the following:

• A cover letter detailing your suitability for the role
• A detailed curriculum vitae (CV) with at least three (3) professional references
• ZAQA Verified copies of academic and professional qualifications

Applications should be sent by email to:
📧 [email protected]

Or addressed to:

The Registrar / CEO, Zambia Institute of Purchasing and Supply (ZIPS)
Plot No. 6764, Akanongo Rd,
Off Chainama Rd, P.O Box 31162, LUSAKA.

Note: Only shortlisted candidates will be contacted.