JOB ADVERTISEMENTS

Legal and Administrative Assistant

Location: Lusaka, Zambia
Employment Type: Full-Time | In-Office
Reports To: In-House Legal Officer

1. Job Summary

We are seeking a diligent and well-organized Legal and Administrative Officer to support our Legal Office in delivering efficient legal and administrative operations within the company. This position is ideal for a proactive individual with a strong interest in legal processes related to land administration, compliance, and contract management. The role may also involve occasional support to other related offices.

2. Key Performance Indicators (KPIs)

3.1 Document Accuracy Rate: Maintain 98% accuracy in all documents prepared and submitted.
3.2 On-Time Filing: Ensure 100% of legal and regulatory filings are completed before deadlines.
3.3 Calendar Compliance: Maintain 100% accuracy in tracking and updating all legal timelines.
3.4 Turnaround Time: Complete assigned administrative and document-related tasks within 1 business day.
3.5 Filing System Audit Score: Maintain 90%+ compliance in file organization and indexing audits.
3.6 Responsiveness: Acknowledge and act on assignments within 24 hours.
3.7 Regulatory Compliance: Zero missed reports or filings with government authorities.

3. Qualifications & Skills

4.1 Diploma/Certificate in Law, Business Administration, Office Management, or a related field.
4.2 Familiarity with legal terminology, land administration processes, and office procedures.
4.3 Proficiency in Microsoft Word and general computer literacy.
4.4 Strong organizational and time-management skills.
4.5 Excellent attention to detail, accuracy, and discretion with sensitive documents.
4.6 Good communication skills, both written and verbal.
4.7 Ability to manage workload independently and meet deadlines.

4. Work Environment

5.1 This is an on-site position based in Lusaka.
5.2 Regular office hours apply, with occasional travel for document filing and delivery of correspondence.