Human Resource Information System Officer

The Higher Education Loans and Scholarships Board (HELSB) is a Statutory Body established by the Higher Education Loans and Scholarships Act No. 31 of 2016 to provide for the administration of scholarships and the Loan Scheme. HELSB is offering an exciting opportunity to a potential candidate who meets the under listed qualifications and competencies to join our team as Human Resource Information System Officer to be based in Lusaka, on permanent and pensionable terms.

Job Purpose

Reporting to the Human Capital Specialist, the Human Resource Information System (HRIS) Officer shall undertake and supervise the provision of record management in order to enhance storage, accessibility security and flow of information.

• Supervise and Undertake timely receipt, dispatch and registration of correspondence in order to prevent misdirection and loss.
• Supervise and Undertake timely maintenance of human resource management system in order to ensure efficient flow of information.
• Supervise timely file circulation in order to facilitate decision making.
• Prepare and supervise timely preparation of file inventory in order to facilitate accountability.
• Undertake and supervise effectively the classification and indexing of documents in order to facilitate storage and retrieval of information.
• Undertake and supervise effectively securing of records and prevention of unauthorised access to the registry area in order to ensure safe custody of information.
• Undertake and supervise timely opening of new files and closing of old files in order to facilitate information storage and retrieval.
• Undertake and supervise timely transfer and destruction of records in order to preserve and create space in the registry.
• Undertake and coordinate effectively, the development and implementation of performance management systems in order to monitor and evaluate employee performance and ensure achievement of set objectives.
• Supervise effectively, human, financial and other resources in order to facilitate achievement of section objectives.

Qualifications and Experience

• Grade Twelve (12) School Certificate
• Bachelor’s Degree in Records Management or Library Studies
• Minimum of two (2) years related job experience
• Experience in Public Sector Registry will be an added advantage

Skills and Attributes

• Able to write and communicate effectively in English
• Computer Literate
• High level of confidentiality
• Initiative, Leadership and Integrity