JOB DESCRIPTION

Position Details

Role: Finance Assistant – Intern
Team: Finance and Administration
Reports to: Finance Officer / Finance Manager
Responsible for: None
Status: Open Role

Background

The Zambia National Women’s Lobby (ZNWL) is a non-partisan, non-profit organization committed to promoting the effective participation and representation of women in decision-making positions at all levels.

Since its establishment, ZNWL has worked to advance gender equality, women’s leadership, and inclusive governance through advocacy, capacity strengthening, research, and policy engagement.

As part of strengthening its financial management systems and ensuring continued compliance with donor and statutory requirements, ZNWL seeks to recruit a qualified and detail-oriented Finance Assistant to join its Secretariat.

Job Summary

The Finance Assistant will support the financial management and administrative functions of the organization. The role is responsible for assisting in:

• Budgeting

• Financial reporting

• Processing transactions

• Maintaining accurate financial records

• Ensuring compliance with donor regulations and internal policies

The successful candidate will report to the Finance Officer / Finance Manager and work closely with program and operations teams to ensure sound financial accountability.

Key Responsibilities

• Assist in the preparation and monitoring of project budgets

• Process payments, receipts, and journal entries accurately and timely

• Maintain proper financial records and filing systems

• Support monthly bank reconciliations

• Assist in preparing financial reports for management and donors

• Ensure compliance with organizational financial policies and donor guidelines

• Support audit preparations and respond to audit queries

• Maintain asset registers and financial documentation

Qualifications

Educational & Experience Requirements

• Diploma or Bachelor’s Degree in Accounting, Finance, or a related field

• Minimum of 2 years’ relevant experience in the NGO sector

• Must be registered with ZICA

• Experience working with donor-funded projects will be an added advantage

Skills & Competencies

• Strong analytical and numerical skills

• High level of integrity, accountability, and confidentiality

• Good understanding of donor-funded project compliance requirements

• Strong attention to detail and accuracy

• Ability to work independently and meet deadlines

• Strong interpersonal and communication skills

• Proficiency in accounting software and Microsoft Office applications