The Bookkeeper/Office Manager assists the Country Director with all administrative and accounting aspects of program implementation.

Specific Duties and Responsibilities

• Oversee basic bank transfers, office accounting, and procurement processes;
• Prepare monthly expense reports to be sent to home office;
• Manage volunteer and staff travel expenses;
• Ensure compliance of project expenditures, including personnel costs, administrative expenses, and operating costs with USAID regulations and Zambian law;
• Maintain necessary documentation and reporting in accordance with USAID and CNFA guidelines;
• Coordinate travel logistics for CNFA F2F staff, Program volunteers, and other visitors;
• Ensure office is kept clean and in an orderly condition, manage the flow of visitors to office locations, and maintain stock of office supplies and equipment; and
• Other administrative duties as required by the Country Director.

Minimum qualifications include

• Degree in Accounting, Finance or a related field;
• Minimum of 2 years Accounting/ Finance experience with USAID funded or donor funded projects required;
• Computer literate (knowledge of Ms office-Word, Excel, and PowerPoint);
• Applied experience with a computerized accounting system;
• Effective negotiation skills;
• Excellent written and oral communication;
• Excellent proficiency in Excel required;
• Strong administrative and communication skills;
• Excellent written and verbal English language skills;
• Ability to work independently and in teams; take initiative and follow through on outstanding issues;
• Pro-active in anticipating work requirements and problem solving; and
• Multitasker, with strong organizational skills including being able to assist with logistics and other project related admin tasks.