Overview

We are Recruiting!

Our client is seeking a Administration Manager to join their team within the Legal industry, the position will be based in Lusaka, Zambia.

To apply or for more information follow the link below.

🔑 Key Responsibilities
• Legal Office Management: Supervise administrative staff, manage office resources, and maintain a professional environment aligned with legal practice standards.
• Case File Administration: Oversee the organization, storage, and retrieval of case files, ensuring confidentiality and compliance with data protection laws.
• Court & Regulatory Coordination: Manage deadlines, filings, and correspondence with courts, regulatory bodies, and external stakeholders.
• Scheduling & Support: Coordinate attorney calendars, hearings, depositions, and client meetings; arrange travel and logistics for legal staff.
• Documentation & Records: Ensure accurate preparation and maintenance of contracts, pleadings, and other legal documents.
• Financial Oversight: Assist with billing processes, expense tracking, and vendor management in line with legal industry requirements.
• Client Relations: Act as a point of contact for clients, ensuring timely communication and professional service delivery.
• Compliance & Governance: Support adherence to professional codes of conduct, confidentiality obligations, and firm-wide compliance policies.

🎯 Qualifications & Skills
• Bachelor’s degree in Business Administration, Legal Studies, or related field.
• Proven experience (5+ years) in administrative management, preferably within a legal or professional services environment.
• Strong knowledge of legal office procedures, case management systems, and regulatory compliance.
• Excellent organizational and multitasking skills with attention to detail.
• Proficiency in MS Office Suite and legal practice management software.
• Ability to handle sensitive information with discretion and integrity.

🌟 Personal Attributes
• Professional, reliable, and adaptable under pressure.
• Strong problem-solving skills with a proactive mindset.
• Ability to work independently and collaboratively with attorneys and support staff.
• High attention to detail and commitment to confidentiality.