Marie Stopes Zambia (MSZ) is a marketing-focused, results-oriented social enterprise, which uses modern management and marketing techniques to provide family planning and reproductive healthcare. MSZ is part of the global network that is Marie Stopes International (MSI). MSZ subscribes to the MSI goal and mission, which is to prevent unwanted births and to ensure the individual’s right to Children by Choice not Chance.

It is a role requirement that the job holder must fully support the concept of Child Protection, zero tolerance for fraud and bribery and comply with, promote and live MSI CORE VALUES: mission driven, customer focused, results orientated, pioneering, sustainable and people centered.

Purpose:

Marie Stopes Zambia (MSZ) seeks a Supply Chain Manager to implement the day to day management of the supply chain and ensure compliance with MSZ policies and procedures. MSZ seeks a talented individual with proven skills and experience who will work collaboratively within the Management Team to achieve MSZ’s objectives. The post may require frequent travel within Zambia.

Reporting to: The Finance Director

Key Responsibilities:

• Manage central warehouses at Lusaka Support Office
• Management of quarterly procurement of all MSZ products from initial requisition to the payment and receipt of supplies
• Management of day to day purchasing operations for Lusaka Support Office and regional teams
• Lead on procurement processes and provide guidance to teams and internal customers
• Spearhead continuous improvement on processes through weekly meeting with team members
• Review and update ordering processes to ensure compliance and best practice is adhered to
• Ensure orders are processed in line with standard operating procedures
• Maintenance of Inflow database and training of users
• Manage supplier performance and relationships, Service Level and Framework Agreements
• Work closely with Clinical Quality team to ensure product quality is in line with the Global Quality Policy
• Conduct a weekly review of all orders in Inflow ensure maintenance of the procurement Tracker
• Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system
• Ensure all purchasing KPI’s are achieved
• Ensure all procurement requests are coded correctly
• Processing and managing international procurements in line with global procurement policy and guidelines from MSI London Support Office
• Liaise with clearing agents to ensure timely clearance of international orders
• Report supply chain performance to the Finance Director on a quarterly basis
• Liaise with teams and plan forecasts
• Work closely with part-time pharmacist to ensure all relevant government requirements are in place
• Manage and process non stocked items
• Keep up to date on new products and work with potential suppliers
• Ensure SRH commodity security through regular reviews of inventory
• Complete monthly reports for the finance team
• Support outreach teams to strengthen stock management and reporting by increased frequency of spot checks on team stock rooms
• Any other duties as assigned from time to time

Qualifications:

• Bachelor’s degree in Supply Chain Management or equivalent
• Registered with the Zambia Institute of Purchasing and Supply (ZIPS)
• At least 5 years experience in supply chain with at least 2 years at management level
• Knowledge and experience in sexual reproductive health management an added advantage
• Fluency in both written and spoken English

Skills:

• Able to develop and articulate clear strategic thinking
• Negotiation and influencing skills
• IT literate with strong computer skills
• Effective leadership and management skills
• Able to influence stakeholders through effective communication in a demanding external environment
• Good interpersonal skills with the ability to communicate at all levels
• Results orientated

Attitude/Motivation

• Must be pro-choice
• Believe in the role of the private sector to deliver quality healthcare