ENERGY SECTOR – JOB OPPORTUNITY

1. JOB TITLE: STORES OFFICER (X1)

Grade: KM5 Location: Siavonga, Zambia Reporting To: Management Accountant Tenure of Employment: Initial contract of three (3) years, renewable subject to satisfactory performance.

BACKGROUND

The advertiser is a corporation domiciled in Zambia and involved in the generation of electricity. As a provider of energy services, the advertiser has a passionate team of diverse professionals working to efficiently and effectively deliver the contracted energy. The corporation is committed to the attainment of excellence in its service delivery and therefore understands that having a highly qualified and competent human resource is pivotal in achieving its mandate.

To this effect, the Corporation hereby invites suitably qualified personnel to fill the following position.

JOB SUMMARY

The Stores Officer is a middle management position responsible for the efficient and effective management of the organization’s inventory to support the achievement of its strategic goals and objectives.

KEY RESPONSIBILITIES

• Plan, manage, and control warehouse operations, including stock planning, monitoring usage, and timely replenishment.

• Maintain accurate and up-to-date inventory records and generate periodic inventory reports.

• Support procurement processes by assisting with ordering materials and services to maintain optimal stock levels.

• Identify and evaluate sourcing options for materials and prepare recommendations for management.

• Ensure all procured materials meet specifications provided by user departments.

• Conduct regular inventory audits, including stock counting and sampling.

• Track orders, deliveries, and invoices, ensuring proper documentation and record-keeping.

• Review inventory levels and recommend disposal of obsolete or redundant stock.

• Prepare budget estimates for inventory requirements and support procurement planning.

• Develop procurement plans, prepare reports, and support capital project justifications.

• Initiate procurement processes for stock items in line with established procedures.

• Develop, update, and implement store management procedures and manuals.

• Perform any other duties as may be assigned from time to time.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Purchasing and Supply, Stores Management, Logistics Management/Supply Chain Management, or a related field from a recognised institution.

• Graduate Diploma from the Chartered Institute of Procurement and Supply (CIPS) or the Zambia Institute of Procurement and Supply (ZIPS) is an added advantage.

• Minimum of five (5) years’ relevant experience as a Storekeeper, Stores Officer, or in a related role within a large public or private institution.

• Strong knowledge of supply chain management principles, techniques, and procedures.

• Proficiency in accounting or inventory management systems.

• Willingness to undertake continuous professional development in business and leadership.

• Proven ability to exercise sound judgment and make effective decisions.

• Must be a registered member of the ZIPS.

PERSONAL ATTRIBUTES

• High level of integrity and professionalism.

• Honest, reliable, and ethical.

• Proactive and innovative mindset.

• Ability to work independently with minimal supervision.

• Strong sense of responsibility and initiative.

• Tactful and diplomatic in dealing with stakeholders.

KEY SKILLS

• Strong interpersonal and communication skills.

• Analytical, organizational, and leadership abilities.

• Excellent report-writing and presentation skills.