The records intern will provide support to the records manager and the credit and admin department by maintaining the database and inventory of records, dealing with enquiries and requests for information, retrieving inactive files and other records. The individual must be detail oriented, have an understanding of records management and filing.

Duties and Responsibilities

The records intern will be expected to carry out the following duties:

• Assist with scanning, classifying and indexing records in line with the approved standards
• Maintaining the database and inventory of records
• Dealing with enquiries and requests for information
• Retrieving inactive files and other records
• Ensuring that data is properly secured
• Ensuring records are filed accordingly; file covers are in good state and replacing old covers with the new ones
• Sort and file scattered records
• Conduct audits to ensure records are updated and minimize information gaps
• Assist with all other duties assigned

Qualifications

• Minimum Grade 12 certificate
• Able to work under pressure
• Experience in record keeping will be added advantage

Skills

• Attention to detail and well organized
• Effective time management skills under pressure in response to needs or changing demands.
• Good record keeping skills, ability to work independently and as part of a team