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28 Jul 2023
Receptionist at Bayport Financial Services
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- Company: Bayport Financial Services
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Zambia
Job Description
Receptionist Job Vacancy Advert – Lusaka (1)
JOB SUMMARY
To coordinate front-desk activities, first point of contact for all visitors and guests at the company premises with duties that include offering administrative support across the organization.
JOB SPECIFICATIONS
- Responsible for taking in-coming and out-going telephone calls and messages
- Sort incoming mail, faxes, and courier deliveries for distribution to appropriate persons.
- Performing general office duties and secretarial tasks.
- Maintenance of Reception and guest areas
- Greeting and receiving all company visitors in a professional and friendly manner.
- Attend to general phone inquiries in a professional and courteous manner.
- Respond to general information requests with the accurate information.
- Dispatch, receipt and delivery of office documents
- Preparation and maintenance of courier delivery records
- Assisting in the supervision of office assistants
- Assisting in the maintenance of the building cleanliness and property maintenance
- Assisting with the building security and adherence to company safety procedures and policies
- Assisting with Administrative tasks as delegated by supervisors
- Assisting with raising of requisitions.
MINIMUM ENTRY REQUIREMENTS
- Minimum diploma in Business Administration or related field with proven experience as Receptionist.
- Full Grade Twelve Certificate
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Problem solving and analytical skills
- At least three (3) years of relevant experience
- Excellent customer service skills and phone etiquette
- Proficiency in MS Office
- Knowledge of operation of standard office equipment
OTHER SKILLS AND ATTRIBUTES
- Proactive, resourceful and results-oriented
- Professional demeanour
- Good communication skills with working knowledge of some local languages
- Good spoken and written English.
Method of Application
Suitable candidates must send their applications, attaching their current CVs and professional/academic certificates, to [email protected].
The closing date for receiving applications is Thursday 28th July 2023. Only shortlisted candidates will be contacted
The closing date for receiving applications is Thursday 28th July 2023. Only shortlisted candidates will be contacted