Position: Provincial Administration Officer

Essential Duties

• Coordinate daily administrative functions which include raising requisitions, petty cash management and logistical support.
• Make sure you collect timesheets every 25th of every month.
• Support human resource management for the program which will include among other tasks, ensuring that all Health Analysts and/or Community Retention Officers have signed engagement letters and that all HR documents are properly filled.
• Implement systems for financial operations in accordance with the Avencion Finance Manual and Client regulations, consolidation of accounting information, financial record-keeping.
• Maintaining confidentiality regarding company information.
• Prepare and submit weekly reports on cash expenditure to provincial coordinator.
• Ensure stipends for the HA are paid on a monthly basis, funds are available for facility engagement such as orientations, trainings etc.
• Ensure all the procurement process are followed in line with Avencion procurement policy and procedures.
• Conduct yourself both professionally and personally in such a manner as to bring credit to Avencion and to not jeopardize its humanitarian mission.
• Other duties as assigned for logistics and administrative work as need arises.

Qualifications and Experience

• Must have Grade 12 Certificate (with 5 pass)
• A Diploma in Business Admin or any related field/work experience as an admin, Bachelor’s degree will be added advantage.
• Excellent verbal and written communication skills.
• Must be able to work under pressure.
• Must be able to work under minimal supervision.
• Must be Quick to learn and adapt to new environment.
• Good time management.
• Good reporting skills.
• Must be competent with Microsoft office, word, excel, power point, outlook, pastel)
• Desire to be a leader; accountability, passion, good character, integrity, ability to deliver tasks with minimal supervisions, organizing skills, team player and willingness to learn and adapt.