Executive Summary:

This role is responsible for the procurement of goods and works for the effective and efficient functioning of the Authority.

The officer will be responsible for the day-to-day operations of the procurement activities through timely sourcing of goods and works in order to meet the Authority’s requirements.

Reporting :

The officer will be reporting to the Senior Procurement Officer and will have one assistant procurement officer reporting to them.

Key Responsibilities: 

The responsibilities of the officer will be :

• To prepare draft bidding documents for Goods and Works in accordance with the approved procurement plan for review by the supervisor,
• To help prepare periodic and ad-hoc’ procurement and supplies reports to facilitate decision making and enhance accountability,
• To update and maintain Supplier profile and registration,
• To prepare evaluation reports and procurement committee papers for the review of the supervisor,
• To undertake market research to ensure procurements are sourced from the most competitive sources,
• To prepare the required information to help draft contracts for onwards clearance by the legal department,
• To ensure that all procurement records including NHIMA supplier database, NHIMA Contract Register and NHIMA Procurement Register are properly kept and up to date in order to enhance accountability.
• To administer tender closing and opening and prepare tender opening reports from the eGP system,
• Ensure timely matching and verification of supplier and service provider’s invoices for onward transmission to the Finance and Investments Department

• Grade twelve (12) School certificate with 5 ‘O’ levels with credit or better including Mathematics and English Language, and
• Bachelor of Science in Purchasing and Supply or its equivalent with a valid practicing license

• Demonstrable experience in procurement with at least 3 years in a procurement field,
• Must have high levels of integrity and ethics,
• Must have strong analytical and processing skills,
• Must be detail-oriented and a highly organized self-starter,
• Must be an effective communicator,
• Proficiency in office applications such as Word, Excel, PowerPoint and many other relevant applications,
• Honest and reliable with high moral strength,
• Must be Innovative and proactive,
• Must have a high degree of attention to detail,
• Tact and diplomacy; and
• Must be conversant with the use of the electronic government procurement eGP system.