Job Title: Procurement Officer

Responsible to: Senior Procurement Officer

Work Place: Mika Hotel Limited

Scope and General Purpose:

Sourcing of all the direct and indirect materials to meet requirements of the Hotel and other Unit Store. Individual will manage a team of sourcing coordinators employing best practices in procurement to meet the objectives of Mika Hotel Limited. He/she will be responsible for delivering savings targets set for the procurement.

Liaises with:

Accounts Department, Unit General Manager, Procurement Manager

Main Duties:

The Procurement Officer will be responsible and accountable for all Supply chain Management; this includes but is not limited to the following areas:

• Responsible for establishing favorable supply contracts with approved suppliers after gaining approval from the management (and ratified by corporate office).
• Strict adherence to written procedures for procurement activities for the Hotel(s)
• Implementation of procurement procedures as per existing policies
• Controlling all operations of the supply chain
• Formulate and present to management all recurrent procurement budgets for the financial periods.
• Coordinate the movement of goods from the supplier until they arrive at the intended destination within the Hotel operations.
• Ensure proper storage of goods supplied, both while under transit and on arrival.
• Maintain a work-in-process inventory. All work-in-process should be traceable. Recall procedures for sub-standard goods must be established and enforced.
• As Procurement Officer, you will not enter into any supply contracts on behalf of Mika Hotel Limited without prior approval of management (and ratified by corporate office).
• The Procurement Officer is responsible for the Company’s public relations with all suppliers of goods and services.

OTHER DUTIES

• Ensure strict adherence to the “Mika Hotels Creed”.

You will perform other reasonable tasks that may be requested by your superior from time to time.

QUALIFICATIONS AND PERSONAL ATTRIBUTES

The position holder must have a minimum of a Bachelor’s Degree in procurement or its equivalent with a traceable 2 years or more relevant working experience. Must possess excellent influencing and facilitation skills to act as interface between the business and suppliers. Experienced in sourcing, contract management, an understanding of financial evaluations and interpretation of supplier records. Individual must possess knowledge of corporate regulations, local legislations, Mika Hotels procurement processes and policies.

The job holder must also be;

• Creative, innovative and visionary.
• Self-motivated, proactive and confident
• Experienced in managing a diverse team and strong willingness to build capacity of local staff
• Knowledge and computer skills, using office software such as Excel, Word and Power Point
• Trust worth and Ability to manage highly sensitive and confidential information

You will perform other reasonable tasks that may be requested by your superior from time to time