Position Title: Procurement Officer

Reports to: Finance Manager

Location: Liuwa Plain National Park

Type of contract: Fixed Contract

Background

African Parks (AP) is a non-profit conservation organization that takes on responsibility for the long-term management of protected areas in partnership with governments and local communities. AP manages 23 protected areas in 13 countries covering over 20 million hectares in Angola, Benin, Central African Republic, Chad, the Democratic Republic of Congo, Malawi, Mozambique, the Republic of Congo, South Sudan, Rwanda, Zambia and Zimbabwe.

Job Overview

African Parks is seeking a detail-oriented and proactive Procurement Officer to support the effective and transparent procurement of goods and services for Liuwa Plain National Park. This role is critical in ensuring that all procurement activities align with African Parks’ standards, procedures, and value-for-money principles.

The Procurement Officer will be responsible for managing procurement processes from requisition to delivery, ensuring compliance with internal guidelines, maintaining accurate records, liaising with suppliers, and supporting stock and contract management in collaboration with other departments. The role demands a high level of organization, integrity, and communication to support the smooth functioning of park operations and minimize procurement delays.

Duties and responsibilities:

• Develop purchase orders in consultation with department heads
• Transmit orders to suppliers in accordance with African-Parks/PNG standards and procedures
• Collect quotes before contracting
• Study of prices before purchases
• Aggregate procurement data
• Ensure deliveries match orders
• Track suppliers’ payments
• Update the supplier database and regularly make a prospecting list for potential suppliers
• Maintain the purchase order log
• Maintain up to date in collaboration with the stock manager, the database of items ordered/purchased
• Update carrier data and evaluate their performance
• Ensure that suppliers meet delivery deadlines and report back to site management
• Track contracts with suppliers and carriers
• Ensure that delivery notes are in accordance with the orders placed
• Ensure that packing slips are accompanied by a compliant invoice
• Ensure that prices are in line with the reality in the market
• Ensure that the delivery time is respected and minimize delivery delays as much as possible to avoid stock-outs
• Make a monthly procurement plan
• Resolve any disputes with suppliers in record time
• Facilitate the process of controlling purchase invoices
• Track the various service delivery contracts and their payments
• Produce the report periodically
• Perform other tasks as requested by the hierarchy as part of its duties.

Required Competencies

• Ability to work as part of a team.
• Proven strong writing and analytical skills.
• Good communication skills both oral and written and able to produce meaningful reports.
• Proficiency with Microsoft Office suite, including Word, SharePoint,
• Teams, and PowerPoint. Experience with procurement packages is an added advantage

Role requirements

• Grade 12 School Certificate.
• Minimum of a bachelor’s degree in Purchasing and Supply or equivalent from a reputable training institution.
• 3 years of experience in local procurement of goods and services.
• Active member of the Zambia Institute of Purchasing and Supply.
• Prior experience working on donor-funded projects will be an added advantage.

African Parks Zambia is an Equal Opportunity Employer.

Applicants for this position must have a clean record and traceable references. Candidates must include a daytime contact number.

Interested and qualified candidates must submit their CV with a cover letter describing their suitability for the role. All applicants must include at least 2 contactable references, certified copies of NRC, and relevant Qualifications.