JOB DESCRIPTION
The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 3,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As the PMI Evolve Zambia Procurement Manager, you will be responsible for performing all aspects of the procurement process in support of project activities. Under direction of the Finance and Administrative Manager, you will be responsible for coordinating with multiple project stakeholders to procure goods and services domestically and internationally. The Procurement Manager shall work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the USAID approved annual budget and compliant with Abt’s policies and procedures. You will work closely with other teammates to monitor contracts, verify delivery of materials, and track vendor payments.Core Responsibilities

Collaborate with Global Support Team to initiate international procurements.
In collaboration with COP and/ F&A manager, process customs clearance and liaise with USAID on tax waivers, as needed.
Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc
Develop, maintain, and update on a regular basis a procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases
Draft, issue, and review request for quotes (RFQs)
In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
Draft or review purchase orders and local consultant agreements for execution
Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with evaluation criteria
Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ.
Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office.
Conduct standard orientation for all new staff about how procurement function operates and their role in any purchase

Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist
Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals.
Enter procurement transactions into QuickBook and iProcure entries
Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation.
Ensure procurements are competed whenever feasible; work with technical team to prepare justification for non-competitive procurement for sole or single source.

Provide technical procurement expertise for staff to assist with planning and executing several types of procurements with short lead times while adhering to policy.
Stay current with changes in US Government and Abt Associate policies and procedures related to procurement of goods and services.
Document all correspondence with vendors and maintain comprehensive procurement files.
In collaboration with PMI Evolve Zambia Warehouse/Logistics Officer, ensure that quality control is performed when receiving materials and that any inconsistencies with the original order are noted before payment.
What We Value

Bachelor’s Degree + 9 years of relevant experience; OR Master’s degree + 7 years of relevant experience, OR PhD + 4 years of relevant experience.
Degree in Logistics, Business, Management, Administration, or another relevant field.
Experience with USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
Possess at least UNDP CIPS level 3 certification or equivalent certification in procurement and supply management, preferred.
Excellent management, organizational, computer (especially excel) , and writing skills.
Fluent in English.
What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

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ABOUT US
The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.
At Abt Associates, we are committed to creating a lasting culture of equity, diversity and inclusion and recognize that in order to achieve full participation, our practices must be free of prejudice, discrimination, and bias that result in inequitable outcomes. We are actively working to advance equity for everyone, and while we still have much work to do, we know that racial and cultural diversity are an asset to our business and the communities where we live and serve. Our ongoing commitment is focused on creating business practices that advance racial and social equity, investments in community impact programs for the benefit of Black, Indigenous, and people of color (BIPOC), and expand upon project work related to racial equity and social justice.