SCOPE OF WORK: Under the close supervision of the Project Coordinator of the Great Lakes Trade Facilitation and Integration Project (GLTFIP) in COMESA and the Head of Procurement, the Procurement Officer shall perform the

following specific tasks.

i) Preparation of the Procurement strategy ,and projects procurement market research and profiling and its update, procurement of goods, services and works for the Project in line with the approved and prevailing World Bank Procurement Regulations, the COMESA Procurement Rules and Financial Rules and Regulations;
ii) Update and monitor the Project procurement plan and ensure the timely procurement of goods and services as identified in the approved Procurement Plan and in accordance with World Bank requirements;

iii) Coordinate the preparation of solicitation documents (bidding documents, terms of references, request for proposals, etc.) and manage the bidding/selection processes for the procurement of goods and services under the project;
iv) Coordinate all evaluation activities, reporting, negotiations and drafting of contract agreements;
v) Recording of all purchase transactions in the SUN Accounting System;
vi) Maintaining an organized filing and documentation system that ensures all procurement documents are well filed and in safe custody;
vii) Matching Purchase Orders, Goods Received, Notes and Invoices prior to these documents being reviewed by the

Director of Administration;

viii) Ensure contract Management by putting in place contract implementation tracking tools and review mechanisms;
ix) Take the lead on all aspects of procurement for the project and for the requirements specified in the project documents including ensuring that all publications and approvals for all stages of the project are obtained and documented;
x) Participate in project management meetings and World Bank supervision missions;
xi) Preparation of implementation and contract performance update reports and supplier performance reports; and
xii) Any other related duties that may be assigned to you by your superiors from time to time.