Role: Procurement Buyer

Location: Lusaka

Function: Finance (Procurement)

• Ensure that procurement policies and procedures are complied with at Plant level.
• Guarantee efficient use of the purchasing systems by all users providing assistance when necessary.
• Act as a link between the local internal stakeholders, suppliers and the procurement organisation.

Manage local purchase requisitions according to defined strategies and frameworks (mainly for indirect categories)

• Verify purchase request compliance, validity, completeness and ensure correct buying channel utilization. If required, align with internal stakeholders on missing specifications, check strategic sourcing feasibility and escalate if possible.
• Resolve queries and issues with purchase requests and purchase orders, including issues related to specification, material group assignment, quality, quantity and price.
• Clarify user requirements relating to free text one-time purchases and obtain approval for one-time vendor purchases. Support the end user with assisted buying, including educating the user on standardisation and buying channels.
• Facilitate, manage and escalate (where appropriate) queries and issues to appropriate stakeholders and interfaces according to collaboration models.

Drive execution of local, low-value purchase requisitions

• Identify and advise the customer on possible sourcing change (supplier/specification) to a more optimum cost-efficient alternative.
• Identify potential suppliers based on local market insights / through a simple Request for Information.
• Request supplier quotes, undertake analysis and execute negotiations (if commercially viable).
• Select a supplier according to the defined strategy in the category.
• Process purchase order. Expedite and follow up on purchase orders, resolve procurement-related client/supplier follow-up questions and update Purchase Order.
• Assign suppliers for one-time low-value purchases.

Close/change/modify Purchase Orders related to spot buys

• Manage requisition changes or close PO if no longer needed
• Govern PO changes: Upon supplier/user request to amend POs, follow up with user/supplier to determine feasibility; change/modify POs if needed and correct authorisation channels have been followed. If no resolution can be achieved, escalate to the team lead and other responsible persons using standard procedures.
• Ensure POs are closed when complete.

Support strategic sourcing initiatives

• Upon request by the CCBA Group Office Team/ Country Procurement Specialists, for the completion of purchase requests, the following support activities might be required:
• Provide input on the local spend situation and category practices.
• Gather local internal customers’ requirements.
• Provide insights on the local supplier market.
• Support local supplier qualification assessment.

Support the development of the contract implementation plan.

• Minimum requirement: National Diploma in related field with post graduate Supply Chain /Finance /Engineering or high calibre experienced individual.
• Recognised qualification in procurement would be considered an asset..

Experience :

• 5+ years of procurement experience in operational procurement
• In depth knowledge of procurement and importance of Master Data Management

• Master Data Management
• Compliance, Governance and Ethics.
• Stakeholder relationship management.
• Customer Service orientated.
• Networking, Influencing, Negotiating and Communication Skills.
• Operational and Process excellence.
• Active engagement.
• Inform critical decisions with regards to Operational procurement.
• Determine the optimal Procurement Operational model to ensure maximum efficiency and service delivery.