EMPLOYMENT OPPORTUNITIES

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

15. MANAGER – FUND (x 01)

Grade: ZMS 04

Reports to: Director – Finance and Commercial Services

Main Job Purpose

To safeguard the financial health of the Agency by efficiently managing funds, optimising investments and ensuring sustainable funding in order to procure, store and distribute medicines and medical supplies in a sustainable manner.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Policy and Strategic Financial Planning

• Manages the formulation and review of fund management and investment policies, regulations and guidelines in order to provide a framework for prudent fund utilisation and enhance sustainability.

• Manages the development and implementation of strategic plans in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities.

• Manages the development and implementation of long-term financial strategies, financial analysis and stakeholder engagement in order to ensure that the Agency can continue to fulfil its mission and adapt to changing circumstances.

2. Fund Management

• Manages the budgeting, planning and execution of the Medicines and Medical Supplies Fund in order to ensure transparency, accountability and the optimal use of resources to meet the Agency’s goals.

• Manages the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.

3. Investment Management

– Manages the formulation and implementation of investment strategies, the investment portfolio and risk assessment in order to increase the financial stability and growth of the Agency and generate additional funds for reinvestment into its core functions and future projects.

4. Treasury Management

– Manages cash flow, liquidity levels and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly and avoids cash shortages that could disrupt the procurement, storage and distribution of medicines and medical supplies.

5. Compliance and Risk Management

– Manages compliance with relevant laws, regulations and internal policies, coordinates audits, and identifies financial risks and implements mitigation strategies in order to protect the Agency from legal issues and financial losses.

6. Leadership and Management

• Provides leadership to the Fund Management team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.

• Manages the professional development of team members in order to enhance their skills and performance.

• Manages the periodic preparation of financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.

• Manages the development of work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES

• Integrity

• Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills

• Managerial skills

• Interpersonal skills

• Analytical skills

• Good computer skills

• Ability to write strategic, technical and analytical reports

• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate

• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent

• Member of the Zambia Institute of Chartered Accountants (ZICA)