HR Assistant (Zambia)

Reporting to: HR Lead (Zambia) & HR Officer

Working Hours: Monday to Friday plus alternate Saturdays

What makes you the right person for this role?

Our values resonate with you – Humility, Honesty, Continual Improvement, Customer Focus & Safety.

You enjoy working in an agile team and can work independently, and take initiative and ownership of projects. You enjoy working with people and understand that Human Resources is people-centric and that a focus on the employees will yield strong bottom-line results for the business.

Requirements:

• Bachelor’s degree in Human Resource Management or relevant Degree
• Minimum 1 – 2 years of proven experience.
• A member of the Zambia Institute of Human Resource Management – Valid practising licence
• Ability to work effectively with different cultures.
• Strong communication and administration skills.
• Self-motivation, leadership and management skills
• Ability to use electronic office software, word, excel, and email

Responsibilities

Recruitment and On-boarding

• Taking a role in recruitment by ensuring all online Driver applicants’ records are up to date and assisting in the recruitment process.
• Assist in coordinating the onboarding process for new hires, orientation programs, paperwork, and training schedules
• Assist in conducting Driver exit interviews and stay interviews.

Records Management and Documentation

• Maintain accurate and up-to-date employee records in compliance with company policies and legal requirements both Physical files and System files
•  Assist in the Preparation and distribution of HR-related documentation, such as employment contracts and policy manuals.
• Assist with document Preparation and inputs for payroll information submissions.
• Works with HRM and driver trainer to ensure all training records are up-to-date and filed on employee files
• Ensure disciplinary disciplinary documentation is correctly captured filed and updated on the Alistair disciplinary tracking system.

Performance Management

• Support the Probationary evaluation process by providing relevant data and assisting in the Supervisors during the reviews.

Compliance

• Conversant with the registration processes with the Following institution: ZRA, NHIMA, NAPSA & HELSB
• Good understanding of the Zambian Labour laws and up-to-date with current affairs Human resource systems
• Work closely with the Human resource team to build systems that improve HR service delivery
• Assist in the implementation and monitoring of frequent use of online systems such as Smartsheets
• Monitor and ensure the correct usage of the time and attendance system

Administration Task

• Manage the Administrative management tool for office inventory consumables (Stationary and Consumable)
• Assist legal department in filing all legal documentation and are well secured.
• Closely monitoring the office notice board and ensure it is updated with the latest and important information.
• Ensure all lunch orders are placed on time and delivered on time.
• Receiving company guests, arranging for their transport and accommodation.