Job Details

Description

1. Program Description

In partnership with the Swedish International Development Cooperation Agency (Sida), TechnoServe is preparing for a 3-year intervention, Food Enterprises for a Developed Zambia (FED). The intervention aims to improve the efficiency, profitability and growth of food processing SMEs and contribute to a stronger and more inclusive sector in the country.

1. Job Description

Major Responsibilities

• Assist in all administrative duties at Savoury Acres Processing Limited
• Support Savoury Acres Processing Limited sales team
• Conduct all receptionist duties at Savoury Acres Processing Limited
• Receive further mentorship and assist in administrative duties at Savoury Acres Processing Limited

Overall responsibilities include:

1. Business operations duties
   • Track operational revenue and expenses for Savoury Acres Processing Limited
   • Implement and improve operational procedures for Savoury Acres Processing Limited
   • Analyzing and maintaining operational data, and monitoring product inventories
   • Monitoring adherence to policies and processes throughout the company
   • Ensuring positive client, supplier, and vendor relationships

1. Business administration duties 

• Provide admin support including document creation, note and minute-taking, correspondence and light research)
• Maintain office equipment and electronics
• Oversee vendor scheduling
• Manage petty cash

1. Support sales team

• Support sales and business staff daily with ad hoc projects.
• Create invoices and process customer payments
• Call vendors to check on orders, schedule deliveries and coordinate payments

1. Receptionist:

• Manage front reception area in a clean, organized, and professional way
• Answer phones, take messages and direct calls as needed
• Coordinate incoming business correspondence and distribution
• Maintain security by logging visitors to office

1. Required Skills & Experience:

Candidates applying should possess the following requirements:

• Zambian citizen or right to work in Zambia
• Degree in business studies such as Business Administration & Management, Marketing, or related field.
• Experience working in a similar role as an Admin Assistant/Intern.
• Knowledge of or experience working in food processing industry in Zambia an advantage
• Proficient computer skills in business software (Excel, MS Project and PowerPoint)
• Strong analytical skills including in written form
• Excellent interpersonal and oral and written communication skills
• Ability to self-start and to generate innovative solutions in work situations
• Fluency in English required, with knowledge of local languages an advantage