Purpose of the role:

To coordinate all HR Programs and Projects, provide cost effective and efficient HR services, support Management and employees to ensure that all strategies are implemented according to the Company standards and Zambian legislation.

Reports to: Human Resources Manager

Branch: Kansanshi

Duration: One (1) Year Contract

Key Responsibilities:

The Human Resources Coordinator will be required to perform the following tasks:

Sourcing and Selection

• To provide professional HR support to the HR Manager on Recruitment, Selection, Induction and Employee movements;
• Ensure all Recruitment Documentation is in place, Man Power Requests are properly completed by the Hiring Manager and approved by the Company President;
• Assist with initial shortlisting (long listing) before submitting to Hiring Manager for final shortlist;
• Contact candidates to confirm availability and set dates for interviews;
• Ensure that all reference checks are undertaken for selected candidates before appointments are made;
• Ensure that all recruitment related documents are submitted for filing;
• Maintain a weekly tracker of all Recruitments and ensure regular reporting to the Human Resources Manager and the Hiring Department Manager.

Employee relations and Industrial relations

• Ensure conditions of employment for the local workforce; and contractual issues relating to employment are administered in accordance with Company Policy;
• Ensure Union issues are dealt with and all negotiations are handled in a peaceful and correct manner;
• Ensure disciplinary and grievance procedures, and policies are administered and all disciplinary cases are effectively and efficiently resolved;
• Advise line managers on the requirements of the discipline, capability and grievance processes and monitor their adherence to it;
• Participate as a Scribe in Disciplinary Hearings and ensure that minutes are done.

Administration and Support

• Ensure all employees have the correct PPE and the necessary tools for the job;
• Provide accurate advice that is aligned with customer’s needs/ expectations;
• Ensure queries are resolved quickly and effectively;
• Ensure Monthly Timesheets from the various sections are compiled and submitted for Payroll processing on time and records are maintained;
• Ensure employee performance reviews are conducted bi-annually and participate in selected performance review discussions;
• Ensure the Performance Review process is kept updated and changes are made as required;
• Assist with facility maintenance management;

Minimum Qualifications and Experience

• Full Grade 12 School certificate.
• Bachelor’s Degree in Human Resource Management or equivalent.
• Minimum of 5 years’ experience in a Human Resource role.
• Able to interpret the Zambian labor laws
• Member of ZIHRM

Competences

• Negotiation and influencing at managerial level
• Communication skills
• Planning and Facilitation
• Project management
• Talent and Reward Management
• Report writing
• Ability to handle large recruitments