HR ASSISTANT JOB DESCRIPTION

Job Title: HR Assistant
Reports To: HR Manager
Location: Kitwe

KEY DUTIES AND RESPONSIBILITIES

• Maintain accurate and up-to-date employee personal files, contracts, leave records and other HR documentation.

• Assist with recruitment and selection of drivers, operations staff, workshop employees and other company personnel, including advertising, shortlisting, interviews and reference checks.

• Coordinate employee onboarding, induction and orientation, including collection and verification of required employee documents.

• Monitor employee attendance, absenteeism, lateness and leave, and prepare attendance reports for management.

• Assist in processing monthly payroll information, including attendance, overtime, allowances, deductions, leave and other employee-related payroll inputs.

• Assist with employee performance management, probation reviews, appraisals and preparation of relevant HR documentation.

• Support the HR Manager in handling employee relations, disciplinary matters, grievances and workplace complaints in accordance with company procedures.

• Maintain records of employee movements, transfers, promotions, confirmations, resignations, terminations and contract renewals.

• Assist in communicating HR policies, procedures, notices and other important information to employees.

• Support employee welfare activities and promote positive working relationships between employees, supervisors and management.

• Prepare routine HR reports and provide accurate HR information to management as required.

• Ensure confidential handling of employee information and maintain proper filing and record-keeping systems.

• Assist with ensuring employees comply with company rules, procedures, health and safety requirements and other workplace standards.

• Perform any other HR and administrative duties assigned by the HR Manager or Management.

KEY REQUIREMENTS

• Grade 12 Certificate.

• Diploma or Degree in Human Resources Management or related field.

• Membership with ZHRIM is an added advantage.

• Previous experience in HR administration, preferably in a logistics, transport, construction or operations environment.

• Good knowledge of Microsoft Word and Excel.

• Good communication and interpersonal skills.

• Ability to maintain confidentiality and handle employee matters professionally.

• Good organisational and record-keeping skills.

• Good understanding of Zambian Labour Laws.

Please send your Cover Letter,CV and relevant documents as one pdf document, clearly indicating in the subject line the position being applied for to [email protected]

The deadline for receiving applications is 29^th September 2026.