ICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City. ICAP is Empowering Health Around the World and works in over 40 countries, including Zambia. Together with our partners, Ministries of Health, large multilaterals, health care providers, and patients, we support comprehensive, person-centered HIV/TB services and high-performing health system strengthening initiatives that provide quality and affordable health care. And by enhancing health information systems, improving quality, and developing human resources for health, we build capacity and efficiency in the world’s most challenging, resource-limited settings.

ICAP seeks to recruit the following positions in Zambia:

1.     JOB TITLE: FINANCE OFFICER (1)

REPORTS TO:  FINANCE MANAGER

LOCATION: ZAMBIA COUNTRY OFFICE (LUSAKA)

DATE:  OCTOBER 2023

POSITION SUMMARY

This position will support the Finance department’s in managing accounting systems, policies, and procedures in compliance with accounting standards, Generally Accepted Accounting Principles (GAAP), donor’s rules and regulations, and legal requirements to support high-quality programs serving the vulnerable. As part of an experienced finance team, you will help coordinate daily financial activities through the duties outlined below.

MAJOR ACCOUNTABILITIES:

Provide operational oversight function on cash/bank transactions in the  finance unit

Process financial transactions, including payments, receipts, reimbursements and Monitor and control expenses to ensure adherence to budgets.

Ensure that all documents submitted to the Finance unit for payment processing are complete and have all relevant documentation according to the ICAP Standard Operating Procedures Sops

Ensure accuracy of all data required for processing financial transactions to assigned accounts into the QuickBooks financial accounting package.

Follow up unresolved or Questioned costs raised during the review of payments and reports and respond accordingly.

Follow up and review all project-related travel requests and liquidations in line with travel policy.

Prepare bank reconciliation statements on a monthly basis for review by the Finance Manager timely.

Monitor balances in account receivables and payables, prepare reports on material exceptions to policies or identify long outstanding ones for corrective actions

Ensure that all statutory deductions such as ZRA,NAPSA and NHIMA are promptly remitted to the relevant statutory authority monthly.

Lead the vendor management process and ensure that staff and vendor bank details  are created correctly.

Assist in conducting training on financial matters for the project team when necessary.

Support the preparation of monthly and end-of-project financial reports

Accomplish other tasks as requested by the Finance Manager.

REQUIRED MINIMUM QUALIFICATIONS, EXPERIENCE & SKILLS

Full grade 12 Certificate,

Bachelor’s degree in finance, accounting, or a related field. A Master’s level degree is an added advantage.

Full ZICA/CA Zambia Qualification

A Minimum of 4 years working experience in a Similar position

Previous experience in financial management, preferably within an NGO or nonprofit sector.

Strong knowledge of financial accounting principles and practices.

Familiarity with donor regulations and compliance.

Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis, and knowledge of the usage of Quick Book are preferred.

Must be a member of the Zambia Institute of Chartered Accountants ZICA