Duties and responsibilities:

1. Preparation of payments i.e. payment vouchers and cheques in accordance with stipulated policies ensuring adequacy of supporting documentation using correct detail codes.
2. Ensure that all Payment Vouchers on file are properly approved and authorized.
3. Ensure that Purchase Requests, Orders, Invoices GRNs, Receipts and other relevant supporting documentation are attached to the Payment Vouchers.
4. Ensure that the PRF tracking tool is updated and complete with payment information from finance unit.
5. Ensuring that all box files containing payment vouchers are in place in the filing room and labeled accordingly.
6. Tracking of utility bills for the Lusaka, Chipata, Mongu and Solwezi offices and ensure that all payments for utilities are paid on time on a monthly basis.
7. Conduct monthly stock-take of office supplies and office inventory and submitting a monthly reconciliation report
8. Submission of Financial Documents for approval and authorization by the relevant approvers.
9. Carry out such other duties and assignments as may be requested

Knowledge, skills and abilities

1. Excellent MS Office skills, especially excel including written and oral communication skills
2. Payroll experience with software packages such as Dove, Sage

Qualification and requirements

1. Post-secondary certificate or diploma in accounting
2. University degree in accounting, finance and business administration or its recognized equivalent CIMA, ACCA, CAT a plus.
3. 2 – 5 years’ experience in accounting and familiarity with donor-funded programs and Zambian non-governmental/internationals organizations.
4. Experience with USAID programs a plus.
5. Experience must reflect the knowledge, skills and abilities listed above