FINANCE AND ADMINISTRATION ASSISTANT (JOB GRADE 6)

Job Purpose

To manage district financial processes and tasks, including managing budgeting, accounting, payroll, financial reporting, performing reconciliations, alongside the provision of administrative operational support in procurements and logistics.

Key Responsibilities

• • Prepare Financial and Management Reports for Internal and External Use, capturing and process all financial transactions accurately and timely.
  • Develop, manage and monitor budget (Cash, Income and Expenditures)
  • Maintain financial records such as cash books, ledgers, and other financial records, budgeting in the Company’s accounting software in use.
  • Perform reconciliations of accounts, payables, receivables and others
  • Manage accounts payable and keep accounts receivable records
  • Prepare payroll inputs and ensure timely submission of statutory returns.
  • Implement Company’s Financial Management Policies and procedures
  • Provide general administrative support to operations of the district
  • Support and assist with the procurement of goods, services and works
  • Coordinate and implement admirative functions for district operations and staff, including business travels, accommodation, and meeting schedules.
  • Provide technical support and advice on relevant financial management.

Qualifications and Desired Skills

Core Qualifications:

• Grade 12 School Certificate or Equivalent with a minimum of Five (5) “O” levels, which must include Credits or Better in English and Mathematics.
• Minimum of a Diploma in Finance or Accounting, or Finished Penultimate Level of a Professional
• Qualification, such as ACCA, CIMA or ZiCA.
• Minimum of 3 years’ hand-on post-qualification experience in a similar role
• Valid Membership of Zambia Institute of Chartered Accountants is required.
• Preferred Age Limit: Not older than 45 Years Next Birthday

Other Desirable Competencies / Skills / Attributes:

• Strong understanding of accounting principles and financial management
• Strong numerical and data analysis skills for reporting and risk management
• Proficiency in Accounting Software (ERP), Microsoft Excel, and office suites
• High integrity, detail oriented and ability to work with minimal supervision.
• Excellent organisation, time management, prioritization and recordkeeping
• Excellent collaboration, verbal and written communication skills.