ZCAS University Job Opportunity

ZCAS University invites applications from suitably qualified and experienced persons to fill the following positions:

4. JOB TITLE: EXECUTIVE ASSISTANT – REGISTRAR (1 POSITION)

4.1. Job Purpose:

To provide administrative support and other related services to the office of the Registrar.

4.2. Main Duties and Responsibilities

1. Provide efficient administrative and secretarial support to the Registrar, including managing schedules, correspondence, and office operations.
2. Draft a variety of correspondence, letters, memoranda, and reports for the approval of the Supervisor.
3. Receive and filter incoming phone calls, and screen visitors from within and outside the University.
4. Maintain accurate and confidential records, files, and documentation for the Registrar’s Office.
5. Facilitate communication between the Registrar’s Office and internal and external stakeholders.
6. Assist in preparing reports and supporting administrative and governance processes within the Registrar’s portfolio.
7. Carry out any job-related tasks as may be assigned by the supervisor.

4.3. Qualifications and Experience

1. Grade 12 School Certificate or its equivalent with five (5) Credits or better including English.
2. Bachelor of Business Administration, Public Administration or in any Social Science.
3. Diploma in Advanced Secretarial Services and Office Management will be an added advantage.
4. Three (3) years of relevant work experience preferably gained in a higher learning institution, working closely with both academic and administrative staff.
5. Member of the Zambia Institute of Secretaries (added advantage).
6. Member of a relevant professional body.

4.4. Key Competencies and Attributes

1. Ability to manage multiple tasks, schedules, and priorities efficiently.
2. Strong written and verbal communication with the ability to interact professionally with diverse stakeholders.
3. Ability to handle sensitive information with discretion and professionalism.
4. Competence in using Microsoft Office and other office management systems.
5. Ability to work collaboratively and maintain effective working relationships within the institution.
6. Records and archive management skills.
7. Achievement-oriented.

Eligible candidates who meet the above criteria are invited to submit an application consisting of the following: cover letter outlining their suitability for the role, a detailed Curriculum Vitae with three traceable referees, and certified copies of academic and professional qualifications. All documents must be merged and submitted as a single PDF file, addressed to:

The Registrar
ZCAS University
Lusaka, Zambia

Applications should be submitted via email to:
[email protected]

Note: The subject of the email must clearly state the position being applied for. No hard copy applications shall be accepted.

Closing Date:

Friday, 3rd April 2026

Only short-listed candidates will be contacted.

ZCAS University is an Equal Opportunity Employer.