BACKGROUND

People’s Process on Housing and Poverty in Zambia (PPHPZ) is a Non-Governmental Organisation (NGO) that works with grassroots communities from informal settlements (Zambia Homeless and Poor People’s Federation, ZHPPF) to promote sustainable livelihoods, access to decent and affordable housing and address water and sanitation challenges in Zambia. PPHPZ’s mission is to fight poverty and homelessness in Zambia. The administrative and logistics Clerk must be able to work with vulnerable groups as well as promoting good internal and external organisational work flow as well as ensure day to day operations are run effectively.

JOB RESPONSIBILITIES

• Welcoming visitors, sorting and distributing incoming mails, answering telephones and any other tasks related to the reception.
• Maintaining and filing documents, photocopying, scanning, printing, preparing and delivering electronic mail, documents and letters.
• Support office procurement and supervise office maintenance staff.
• Manage and supervise office security staff.
• Provide support towards the delivery of project activities.
• Maintain and regularly update ZHPPF contact lists and meetings.
• Periodically visit project sites to ensure activities are running smoothly.
• Arrange for meetings, travel and accommodation for visitors and internal staff.
• Maintain and update meeting schedules.
• Reconcile pending bank issues and ensure required monthly and weekly payments are made.
• Contribute to maintaining good organisational presentation and work flow.
• Drive and maintain a project vehicle, as assigned.
• Ensure all project vehicles are clean, operational and safe to drive. This includes ensuring project vehicles are periodically maintained and repaired.
• Fulfil project reporting requirements and maintain records, including vehicle logs, vehicle routing, and vehicle condition.
• Perform delegated tasks.

JOB QUALIFICATIONS

• Bachelor’s degree in Business Administration, Marketing, Social Science or related field.
• Minimum of two years’ experience in administrative and office support work/ five years’ related work experience at diploma level.
• Experience working with an NGO or running fleet of vehicles is an added advantage.

SKILLS

• Conversant with Microsoft Suite products.
• Ability to effectively perform multiple tasks and duly meet deadlines.
• Ability to work with diverse communities with respect, equality and inclusion.
• Strong interpersonal skills.
• Administrative knowledge.
• Ability to speak local languages is an added advantage.