Our client, a Global Healthcare and Crop Science Innovation company, is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to their team. The Administrative Assistant should have excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations and supporting our mission of skill-based excellence.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, and handling correspondence.
• File Management: Maintain both physical and digital filing systems to ensure accurate record-keeping and easy retrieval of documents.
• Communication: Serve as the main point of contact for internal and external communications, including answering phone calls, responding to emails, and liaising with clients and stakeholders.
• Document Preparation: Draft, edit, and format letters, reports, and presentations using Microsoft Office Suite.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring all logistics are in place.
• Office Management: Oversee the management of office supplies and equipment, working with vendors and maintenance staff to ensure everything is in good working order.
• Event Planning: Assist with the planning and execution of company events, from small meetings to larger corporate gatherings.
• Data Management: Input, update, and maintain data in company databases and spreadsheets with a high degree of accuracy.
• Confidentiality: Handle sensitive information with discretion, ensuring compliance with company privacy policies and regulations.

Desired Skills, Qualifications and Experience:

• Diploma in Business Administration or equivalent. A bachelor’s degree in business administration is an added advantage.
• At least a year of experience in an administrative role or office management.
• Experience with event planning or project management is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software (e.g., QuickBooks, CRM systems).
• Ability to multitask and manage time effectively in a fast-paced environment.
• High level of professionalism and a positive attitude.
• Ability to work both independently and as part of a team.
• Certification in office administration or a related field (e.g., Microsoft Office Suite)