ZABS is a statutory body currently operating under the Standards Act No. 4 of 2017. Under this Act, ZABS is mandated to provide Standardization and Quality Assurance services to industry in order to support production of goods and services of acceptable quality for national, regional and international markets. ZABS also acts as a link between local industry and regional and international standardization and quality assurance (SQA) organizations.

The Bureau wishes to invite suitably qualified and experienced candidates to fill the following vacant positions:

ADMINISTRATION OFFICER (ZABS 05 x1)

JOB PURPOSE

To provide the day-to-day administrative support by ensuring smooth and efficient office operations, including coordinating office supplies, managing motor vehicle fleet, maintaining records, and providing general administrative support.

KEY RESPONSIBILITIES

• Oversees the daily general administrative operations of the bureau.
• Ensures that office supplies and equipment are available and maintained, liaising with suppliers and service providers as needed.
• Coordinates office maintenance, ensuring a conducive working environment for staff.
• Maintains accurate and up-to-date records, including employee files, office inventories, and internal documentation.
• Manages both digital and physical records, ensuring easy retrieval and secure storage.
• Ensures compliance with organizational filing and document retention policies.
• Provides administrative support to various departments, including scheduling meetings, preparing documents, and coordinating events.
• Assists in the preparation of reports, presentations, and other administrative documents.
• In liaison with Procurement, assists with the procurement of office supplies and services, ensuring value for money and timely delivery.
• Handles incoming and outgoing correspondence, ensuring proper distribution and follow-up.
• Organizes and maintains the office’s communication systems, including phone, email, and mail.
• Liaises with vendors and service providers, ensuring that goods and services meet the organization’s standards.
• Prepares and processes purchase orders, invoices, and payment requests.
• Coordinates internal and external meetings, including scheduling, preparing agendas, and making logistical arrangements.
• Organizes corporate events, workshops, and trainings, ensuring smooth execution.
• Ensures meeting minutes and action points are documented and communicated.

B. QUALIFICATIONS, EXPERIENCE & PERSONAL ATTRIBUTES

• Grade 12 Certificate
• ZAQA qualifications verification certificates
• Bachelor Degree in Business Administration, Public Administration or related field
• Three (3) years of relevant experience in similar field
• Strong ability to manage multiple administrative tasks, maintain accurate records, and ensure the efficient operation of the office.
• High level of accuracy in document management, record-keeping, and procurement processing.
• Strong ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Computer literate (including use of spreadsheets, word processing, PowerPoint).
• Make decisions related to administrative tasks and routine activities under the guidance and supervision.
• Ability to use initiative to improve existing processes and systems to enhance efficiency and effectiveness.
• Excellent verbal and written communication skills.

CONDITIONS

These positions fall under the Permanent and Pensionable conditions of service category. Suitably qualified candidates are therefore encouraged to apply for these positions, please send your application letter together with copies of your Zambia Qualifications Authority (ZAQA) verification certificates, educational and professional certificates and a detailed CV to the address below;

The Director Human Resource & Administration
Zambia Bureau Of Standards
P.O Box 50259
LUSAKA

The closing date for applications is 28th May, 2026.