JOB PURPOSE

To handle all administrative and HR related issues such as organizing and maintaining employee database, prepare employment contracts and giving guidance on new hires.

KEY WORKING RELATIONSHIPS

The post holder will work under the supervision of the registrar, but will also be expected to work under their own initiative. there is need for excellent communication and the continued maintenance of relationships with all staff in the University, all customers and visitors.

MAIN DUTIES AND RESPONSIBILITIES

1.  Organize and maintain employee records
2. Update internal databases such as leave
3. prepare employee register
4. prepare employee contracts and new hire guides
5. Revise company policies
6. Guide in disciplinary procedure
7. Ensure that the institution complies with labour laws
8. Answer employee queries about HR-related duties
9. Provide relevant information to Accounts department which will assist with payroll
10. Prepare interview reports
11. Organize for meetings
12. Carry out administrative tasks related to HR, such as induction programmes and involvement in committees and boards
13. Contribute to professional conferences and seminars in your field of expertise
14. participate in staff training activities
15. Supervise Office Assistants and General works
16. Any other Job related duties as assigned by the supervisor or top management.

QUALIFICATIONS

1. Diploma or Degree in Human Resources or any other related courses.
2. Certificate of Registration with Zambia Institute of Human Resources
3. More than 1 (one) year Job experience as a Human Resource Officer or in a related position.
4. Good People skills
5. Good conflict resolution skills
6. Good communication skills
7. Very Conversant with Microsoft Office