JOB TITLE: ACCOUNTS ASSISTANT – PAYABLES & RECEIVABLES

LOCATION: SOLWEZI

ANNUAL SALARY: K60,000

COMPANY NAME: SKYDATES – a vegetable aggregation company in Solwezi is searching for an Accounts Assistant – Payables & Receivables to supporting and reporting to the Managing Director by managing both customer collections and supplier payments.

JOB DESCRIPTION:

Key Responsibilities

Accounts Receivable (Customer Accounts)

• Prepare and issue sales invoices to customers.
• Record customer payments.
• Follow up on overdue invoices and outstanding balances.
• Reconcile customer accounts and statements.
• Maintain accurate debtor records.
• Prepare weekly and monthly receivables aging reports.
• Support cash collection efforts to improve cash flow.

Accounts Payable (Supplier Accounts)

• Receive and verify supplier invoices.
• Match invoices against purchase orders, goods received notes, and delivery records.
• Process supplier payments according to approved schedules.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate creditor records.
• Monitor payment due dates to avoid late-payment penalties.

Cash and Financial Administration

• Assist with bank reconciliations.
• Maintain filing systems for invoices, receipts, and payment vouchers.
• Prepare payment schedules for management approval.
• Support month-end and year-end financial closing activities.
• Assist with audit preparation and document retrieval.

Industry-Specific Duties (Vegetable Aggregation)

• Verify farmer payment schedules and produce delivery records.
• Reconcile produce purchases with procurement and warehouse records.
• Track payments from supermarkets, wholesalers, and other institutional buyers.
• Assist in monitoring margins between produce procurement and sales.
• Support inventory and sales reconciliation with the operations team.

Key Performance Indicators (KPIs)

• Collection rate on outstanding invoices.
• Average debtor days.
• Percentage of supplier payments made on time.
• Accuracy of reconciliations.
• Number of invoice processing errors.
• Timeliness of monthly reporting.

QUALIFICATION & EXPERIENCE REQUIRED:

ZICA membership with Diploma or Degree in Accounting, Finance, or Business Administration.

• Knowledge of accounting principles and bookkeeping.
• Proficiency in accounting software
• Strong Microsoft Excel skills.
• Good numerical accuracy and attention to detail.

Required Skills

• Financial record keeping.
• Reconciliation and reporting.
• Communication and follow-up skills.
• Time management.
• Integrity and confidentiality.
• Ability to work with farmers, suppliers, and commercial customers.