About the Role:

We are looking for an organized and proactive Warehouse Assistant to join our team. The Warehouse Assistant plays a key role in ensuring the smooth operation of our warehouse by receiving, organizing, and managing inventory. This position involves monitoring stock movement, maintaining inventory records, and assisting in procurement processes. The successful candidate will work closely with the Procurement and Operations Manager to support purchasing activities, stock management, and quality control.

Key Responsibilities:

• Inventory Management: Organize and maintain inventory records, monitor stock levels regularly, and ensure shipments and inventory transactions are accurately documented.
• Receiving and Dispatching: Receive and verify products upon delivery, ensuring they meet quality standards and align with delivery documentation; verify stock with drivers before dispatch.
• Quality Assurance: Inspect incoming stock for damage, shelf life, and quality; ensure finished products have accurate expiry and manufacturing dates.
• Procurement Support: Assist the Procurement Manager in preparing procurement documentation, obtaining quotations, selecting vendors, and maintaining up-to-date procurement and invoice records.
• Warehouse Organization: Keep the warehouse clean and orderly, organizing products on racks and shelves according to standards; supervise the labeling of high-value products.
• Administrative Duties: Provide administrative support for procurement, maintain necessary documentation, and assist in audits of supplier documentation and contract terms.
• Reporting and Stock Analysis: Generate inventory management reports, monitor stock levels, and communicate any shortages to the supervisor.

Qualifications, Skills, and Experience:

• Education: Full Grade 12 Certificate; a Degree in Purchasing & Supply, CIMA Level 2, Business Administration, or equivalent.
• Professional Membership: Must be a registered member of the Zambia Institute of Purchasing & Supply (ZIPS) or the Chartered Institute of Procurement & Supply (CIPS).
• Experience: At least 2-3 years of experience in a similar warehouse or procurement role.
• Skills:
  • Strong time management and organizational skills, with the ability to meet strict deadlines.
  • Proficiency in MS Word and Excel, with experience in preparing stock and inventory management reports.
  • Excellent communication, negotiation, and interpersonal skills.
  • Ability to work both independently and as part of a team in a fast-paced environment.

Why Join Us?

This is an excellent opportunity to contribute to a dynamic and growing organization. If you are detail-oriented, organized, and passionate about procurement and warehousing, we’d love to hear from you!