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31 Dec 2022

Temproral Accounts Officer (Six Months Short Term Contract) at Securities and Exchange Commission

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Job Description

 Job Title:  TEMPRORAL ACCOUNTS OFFICER (SIX MONTHS SHORT TERM CONTRACT)

AVAILABILITY: IMMEDIATE

2.1 Job Purpose: To provide support to Manager-Finance in matters relating to the provision of efficient and effective financial services to SEC by maintaining accurate and up to date accounting records, consolidating the SEC budget, preparing management reports, aimed at providing timely management information, and maintaining a fixed asset register.

2.2 Key Result Areas and Accountabilities

Key Result Area Principal Accountabilities (Main Duties)
Planning and Budgeting Assists the Manager-Finance to prepare the Commission’s budget after receiving budget inputs from all the departments, and undertakes variance analyses and prepares variance reports
Payments and Receipts Initially Checks and verifies all payments to ensure that they have required accompanying documents and for correctness and approvals before processing paymentRaises payment vouchers, writes cheques, prepares online payments, and passes them to the Manager-Finance for approval

Raises receipts when Cash, direct payments or cheques are received and passes them to the Manager-Finance for approval

Properly files payment vouchers, invoices, bank statements, and any other accounting documents for easy retrieval
Payroll Assisting the Manager – Finance in Preparing the Commission’s monthly payroll inputs and ensures that payroll payment schedules are produced on time, salaries are paid on time, statutory (PAYE, NAPSA)
Bank Reconciliations Preparing monthly bank reconciliations:  the cash book to the bank balances and maintains reconciliation files for the general ledger and passes them to the Manager-Finance for approval
Cash Flow Statements Assisting the Manager-Finance in Preparing weekly and monthly cash flow statements for management information.
Fixed Asset Register Updating acquired Assets to a fixed asset register and reconciles asset accounts.
Internal and External Audits Assist the Manager-Finance in Providing all the required information during internal/external audit assignments (schedules, reconciliations, vouchers and receipts).
Procurement of Goods and Services Checking arithmetical correctness and scrutinizes purchase requisitions to ensure correctness of specifications and approval by authorized signatories; and ensures that local purchase orders are prepared and authorized as well as delivered to selected suppliers and makes follow ups with suppliers to collect goods and/or ensure compliance to specifications and delivery deadlinesLiaises with user departments in verifying specifications and sources of supply to ensure timely and compliant procurements
Reporting Assisting the Finance-Manager in Preparing financial statements and management reports timely, in order to provide management information and aid decision making
Others Any other job that may be assigned to you by the Manger-Finance.

Required competencies/Personal qualities:

  • Personal organization
  • Telephone etiquette
  • Should be willing to take additional responsibilities
  • Initiative and ability to work under pressure
  • Confidentiality

Qualifications

  • Grade 12 School Certificate
  • Full CIMA, Full ACCA, ZICA, Bachelor of Accountancy or equivalent

Minimum relevant work experience

  • 2 years’ experience in a similar role
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Method of Application

All interested persons meeting the above criteria should send their written applications with copies of academic and professional qualifications, recent curriculum vitae and referees (two of whom should be professionally acquainted with the candidate) including their contact numbers and email address to: The Chief Executive Officer, Securities and Exchange Commission, Plot No. 3827, Parliament Road, Olympia, P.O. Box 35165, Lusaka.

CLOSING DATE FOR THE RECIEPT OF APPLICATIONS IS Friday, 6th January 2023


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