22 Nov 2021

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Job Description


COMPANY BRIEF

Ashford Academy  is the newest member of the Rhodes Park Schools Group, the leading private education provider in Zambia. Ashford Academy is a co-educational boarding and day-school opening to learners in January 2022 with two Grade Eight and Grade Ten classes and one Grade Eleven class.

Founded on solid values, Ashford Academy will empower learners with a desire for lifelong learning that thoroughly develops them into skilled problem solvers, confident collaborators, responsible citizens, and critical thinkers motivated to excel in a changing and uncertain global economy.

Setup on a 30-hectare estate, ideal for an engaging extra-curricular offering, Ashford Academy will offer learners a flexible and balanced curriculum that will provide them with options in the National pathway (Zambia Basic Education Course) and the International pathway through Cambridge IGCSE.

We aim to empower all learners with a world-class academic foundation and character education, challenging them to set high expectations for themselves beyond secondary education.

Our philosophy recognizes each learner’s individuality in our teaching and learning as a premise for producing a holistic education that complements their talents, experiences, love for learning and interests.

As an equal opportunity employer, Ashford Academy requires the services of suitably qualified individuals who are well-motivated and results-driven to be appointed in the following positions.

1. JOB TITLE: ACCOUNTANT

JOB PURPOSE AND RESPONSIBILITIES:

  • To perform a full range of accounting and finance duties, including organizing financial data inputs and ledger postings.
  • Liaise with the Chief Accountant to ensure effective receivable and payable management.
  • Provide designated account reports as determined regularly.
  • Ensure payment vouchers have the complete and necessary support for authorization.
  • Provide guidance and participate in systems reviews and controls to safeguard company financial resources and ensure prudent use of finances.
  • Preparation of Preliminary Audit Files supervised by the Chief Accountant.
  • Posting and Updating Fixed Assets Register and Initiating the physical verification of assets.
  • Ensure that all accounting records are timely updated, transactions processed and posted in Pastel.
  • Undertake Bank reconciliation for specific company accounts as instructed from time to time.
  • Preparation of monthly statutory returns and hands-on experience in the usage of ZRA ASYCUDA Tax Online System

KEY COMPETENCIES AND QUALIFICATIONS:

  • Full Grade 12 Certificate with Credits or Better in English and Mathematics
  • Qualified Accountant with ZICA, CIMA or ACCA.
  • Must be a registered member of ZICA.
  • Minimum of 2 years experience in a similar capacity.
  • Experienced and proficient in the use of Pastel Accounting Software or equivalent Accounting Packages

2. JOB TITLE: HUMAN RESOURCES AND ADMINISTRATIVE OFFICER

JOB PURPOSE AND RESPONSIBILITIES:

This position will act as the first point of contact for HR and Administrative-related queries from employees and external partners and perform essential administrative duties.

  • To manage databases, filing systems and maintenance and update the asset register, garage inventory, tracking asset movements and updating individual asset records.
  • Coordinate human resources tasks such as Appraisals, Recruitment and Selection; Renewal of contract; Disciplinary and grievance
  • Implementing and maintaining procedures/administrative systems.
  • Managing the database/register of vehicles and other assets and compliance to all licenses, taxes and insurance.
  • Investigating all occupational health and safety-related incidents or accidents and making recommendations, and handling claims as appropriate.
  • Ensures that safety and security procedures are implemented and adhered to by all staff
  • Manages the maintenance and repair of all office equipment.
  • Supervise/coordinate all outsourced service providers
  • Ensure accurate, up-to-date stock records and implement a strict stock control system for all Ashford Academy inventory

KEY COMPETENCIES AND QUALIFICATIONS:

  • Grade 12 full school certificate or equivalent.
  • Diploma in Business Administration, Public Administration or Accounting related field/ Degree will be added advantage
  • Must be computer literate
  • Proven work experience as an HR Administrator or HR Administrative Assistant
  • Must be a fully registered member of ZIHRM or requisite body
  • Clean Driver’s License

3. JOB TITLE: SCHOOL SECRETARY

JOB PURPOSE AND RESPONSIBILITIES:

The School Secretary is the first point of contact for the School, the School. He/he will carry out various administrative duties and resolve any problems, inquiries and prepare responses to ensure smooth operations of the School.

  • Welcoming visitors to the School and providing directions around the School as needed to ensure good customer service.
  • Providing information to parents and prospective students on the school services.
  • Managing and updating the school calendar.
  • Managing the Head Teacher’s diary.
  • Coordinating PTA activities.

KEY COMPETENCIES AND QUALIFICATIONS:

  • A Grade 12 certificate with at least five credits, including English.
  • Diploma in Secretarial Studies obtained from a reputable institution or related qualification.
  • Bachelor’s Degree is an added advantage.
  • Proficiency in Microsoft Office Programs
  • At least two (2) years of work experience in a similar position.

4. JOB TITLE: MATRON/PATRON (2)

JOB PURPOSE AND RESPONSIBILITIES:

The Matron/Patron is responsible for all aspects of the functioning of the Boarding House, of which they are in charge and is expected to run the house following agreed school practice.

  • To oversee the personal and academic development of all the pupils in their care;
  • To ensure the School Minimum Standards for Boarding are adhered to;
  • To see that good discipline is maintained;
  • To make all necessary domestic arrangements for the comfort, health and welfare of the pupils in the school dormitories
  • To ensure that all furniture, equipment and fittings in the Boarding House, including the private side, remain in good repair and condition (fair wear and tear excepted),
  • To monitor pastoral care and report findings to the Head of School
  • Ensure policies on pastoral issues (including child protection, bullying, rewards and sanctions) are understood and adhered to.

KEY COMPETENCIES AND QUALIFICATIONS:

  • Full Grade 12 Certificate with 5′ O’ Levels and a minimum of a Diploma in Nursing, Psychology, Hospitality, social work and or Social Sciences or any related field. Registered Nursing will be an added advantage.
  • Minimum of three (3) years of parental experience in a learning environment.
  • Should be able to work under pressure and work beyond regular working hours, including weekends.

5. JOB TITLE: TEACHERS (9)

  • English and Literature (1)
  • BALIS and English (1)
  • History and Civic Education/RE (1)
  • Physics and Chemistry (1)
  • Biology/ Agricultural Science (1)
  • Principles of Accounts/Commerce and Business Studies(1)
  • English and French (1)
  • Physical Education and Art/Music (1)
  • Computer Studies and Mathematics (1)

JOB PURPOSE AND RESPONSIBILITIES:

The Job holder will be responsible for preparing and delivering well-structured and differentiated lessons to Pupils in the secondary section of the School. The position holder will be expected to develop and stimulate the learners in subject-specific competencies.

  • Taking responsibility for a class in a specific subject, supporting, nurturing and taking a genuine interest in the holistic development of individual children in that class
  • Developing and enriching professional skills and knowledge by attending seminars, conferences and CPDs.
  • Enforcing regulations concerning learners conduct and discipline.
  • Planning and implementing a relevant, challenging and rigorous curriculum;
  • Designing and delivering lessons, ensuring attention is given to appropriate differentiation
  • Contributing to collaborative learning at all levels of school life
  • Creating inquiry-based classrooms that develop critical thinking skills, knowledge and a range of skills within an environment based on trust, respect and fairness;
  • Selecting relevant resources and leveraging digital tools to support and enhance learning;
  • Play an active role in the School’s extra-curricular programmes.

KEY COMPETENCIES AND QUALIFICATIONS:

  • Full Grade 12 certificate with 5 Credit or better;
  • A Secondary Teacher’s diploma in any of the above subject combinations with three years working experience in a reputable School. A Bachelor’s Degree will be an added advantage;
  • Qualified teacher registered and licensed with The Teaching Council of Zambia (TCZ)
  • Must be familiar with the school pathways of Examinations Councils of Zambia (ECZ) and Cambridge Assessment International Education (CAIE)
  • Must be computer literate

6. JOB TITLE: DRIVER

JOB PURPOSE AND RESPONSIBILITIES:

The position holder will provide various transportation services necessary for company operations, including but not limited to transporting materials, equipment, company staff and pupils to and from specified locations. The driver should ensure that all duties are carried out promptly.

KEY COMPETENCIES AND QUALIFICATIONS:

  • Grade 12 Certificate
  • Certificate/Diploma in the mechanical field will be an added advantage
  • Basic Computer knowledge
  • Clean driver’s License – Class CE, PSV will be an added advantage
  • Three (3) years and above work experience in a busy Organisation
  • Familiar with Zambian and SADC region routes

7. JOB TITLE: GENERAL WORKER (7)

JOB PURPOSE AND RESPONSIBILITIES:

The position holder will be responsible for general works around the School; these may include but are not limited to cleaning, lifting, digging, carrying, cutting, as well as any other general duties assigned.

KEY COMPETENCIES AND QUALIFICATIONS:

  • Must be 16 years and above
  • Must possess Grade 12 Certificate
  • Must be able to write, speak and understand English
  • Must have a valid green National Registration Card
  • Should have stamina, ability to follow instructions and commitment to productivity and safety
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Method of Application

If you are interested in filling any of the above vacancies and believe you meet the specified terms, forward your Cover Letter, CV, NRC, ZIHRM Certification (For HRAO), TCZ License(For Teachers), Driver’s License(For driver) and certified copies of professional qualifications to [email protected] and clearly state the position you are applying for in the subject of your email.

Please note that applications that will not conform to the above specifications will not be considered.




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