At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Purpose of the Role:

Administering compensation and benefits such as pensions, funeral schemes, policies and pensions administration as well as business support including developing and managing pay structures, job families and job titles, job evaluation activity, managing salary survey and benchmarking processes for the business; and ensuring quality checks in HRIS systems and reporting requirements.

Key Duties and Responsibilities:

• Coordinating salary survey participation by gathering and organizing data, matching company jobs to survey jobs and answering survey questions to ensure completion by submission deadlines.
• Supporting the annual merit and Incentive planning process by providing and analyzing market data, updating salary bands, HRIS System, compiling job documentations, and enabling management to make informed pay decisions.
• Performing benchmarking analysis of new and existing jobs using salary survey data and comparisons to internal jobs to assign job grades and compensation ranges.
• Partnering with other mine sites and global colleagues on all reward related matters.
• Processing of pension applications enrolment, amendments and opt outs and other pension related tasks.
• Lodging of funeral benefit claims and ensure that relevant documentation is adhered to set rules and guidelines.
• Liaising with HR shared services to ensure dependents data is correctly captured in NHIMA/HRIS/NAPSA.
• Performing periodical reconciliations for claims and remittance of periodical invoice payments.
• Collaborate with external providers to provide information of changes on a regular and timely manner.
• To provide customers with a helpful and responsive pension query handling service which will be completed within agreed timescales.
• Conducting periodic internal audit to ensure data and information is correct at all times.
• Assisting in the design, development and delivery of HR policies and programs.
• Identifying and implementing proactive solutions to improve legal compliance and reduce liability.
• Participating in audits to ensure compliance with HR policies, payroll and regulatory requirements. Prepare, review, track and report the HR budget against actuals.
• Analyse statistical data and reports to identify trends and causes of employee relations issues and develop recommendations for improvement of the organization’s HR policies and practices.
• Building reporting tools and dashboards to enhance information dissemination.
• Creating and delivering specialised presentations and training on HR related topics across the business.
• Collation, compiling, preparing and maintaining compensation and benefits records and statistical reports related to trends and events such as hiring, termination, leaves, promotions and absenteeism using human resources management systems.
• Participating in various adhoc projects that may be assigned to respond business requirements.

Qualifications & Experience:

• Minimum of three (3) years’ experience in dealing compensation and benefits related policies and procedures, payroll management, pensions in a labour intensive industry such as mining, construction and quarrying etc.
• Relevant working knowledge and experience in various HRIS and Payroll systems with a preference in Sage payroll and HRIS systems such as Workday etc.
• Working knowledge of employee bulk attendance timesheets and varying shift work patterns.
• A minimum Bachelor’s degree in Social sciences / Human Resources / Business administration and / or Professional qualification such as CIPD etal
• A registered member of Zambia Institute of Human Resource Management

Key Job attributes/skills:

• Effective communication and presentation
• Performance driven to meet strict deadlines
• Partnering and team work
• Detail oriented
• Networking
• Analytical & problem solving skills
• Maintains strict confidentiality
• Job Specific competencies:
• Basic compensation and benefits
• Payroll management and knowledge of income tax
• Policies and procedures
• Full computer literate (MS Office), word and PowerPoint
• Working knowledge of word and advanced excel
• Pensions knowledge and reconciliations
• Providing periodical reports management information
• Employment and labour law
• Basic records management
• Exceptional customer service with sober demeanor