4. JOB TITLE: Senior Finance and Grants Specialist

LOCATION: Provincial Health Office

JOB PURPOSE: To provide oversight and leadership in project finances and grants management for the purposes of increasing the capacity of the Province to provide comprehensive and sustainable HIV Prevention, Care & Treatment Services under the US President’s Emergency Plan for AIDS Relief (PEPFAR) through the Cooperative Agreement with the US Centers for Disease Control and Prevention (CDC).

REPORTS TO: Provincial Health Director

PRINCIPAL ACCOUNTABILITY (MAIN DUTIES)

• Coordinates and supervises effectively, timely and accurate maintenance of electronic books of accounts in order to facilitate efficient storage and retrieval of project financial information.
• Coordinates and supervises, timely banking of revenue in order to safeguard project funds.
• Coordinates and supervises, timely preparation of expenditure statements in order to accurately monitor levels of project expenditure.
• Ensures timely preparation and submission of Draw-Down Requests for concurrence by CDC Zambia and drawing of funds in US Payment Management System (PMS) in order to ensure availability of funds to facilitate timely implementation of project activities in line with approved budgets.
• Ensures timely preparation of mandatory financial and audit reports to CDC in line with Terms and Conditions contained in the Notice of Award (NOA).
• Ensures that debtors are conforming to terms and conditions in the NOA as well as regulations governing the award including conformity to 45 CFR 75 in the application of project funds.
• Ensures timely preparation and submission of administrative responses and requests including lifting of administrative restrictions, carryovers, redirections, and other matters requiring prior approval to CDC in order to facilitate timely decision making.
• Undertakes provision of technical support to Grants and Finance Officers and CDC supported districts in USG funds management and GRZ financial management Act.
• Supervises effectively, human, financial and other material resources in order to facilitate achievement of set objectives.
• Undertakes regularly provision of sufficient internal controls to reduce audit queries.
• Supervise procurement of goods and services required for smooth running of project activities in line with Zambia Public Procurement Authority, Public Finance Act in liaison with the procurement officer to process major procurements.
• Undertakes preparation of financial reports and expenditure analysis to facilitate decision making.
• Supervises timely preparation of monthly expenditure statements in order to monitor levels of expenditure

JOB SPECIFICATIONS/ REQUIREMENTS

• Full grade 12 School Certificate with five (5) Levels
• Bachelor’s Degree in Accounting /ACCA / CIMA/ ZICA or other relevant Degrees strongly preferred in Accounting
• Master’s degree (MBA/MSc Professional Accounting added advantage
• Must have Five (5) years of relevant traceable experience of which a minimum of three (3) years in PEPFAR Programs at management level
• Must be an active Members to relevant professional body (ZICA)
• Knowledge of financial reporting, financial accounting, audit standards and compliance regulations
• Must be between the age of 21 and 55 years
• Knowledge of GRZ and/or USG financial regulations
• Ability to write technical papers and reports clearly in English
• Ability to communicate fluently in English and local languages.

Other skills/Attributes: Computer literate, Managerial skills, good Interpersonal relations, ability to use initiative and trust worthiness