Kabundi Resources Limited (KRL), is a wholly owned subsidiary of ZCCM Investments Holdings Plc, managing the manganese project in Serenje District, Central Province of Zambia.
The Company invites applications from suitably qualified and experienced persons who are innovative, energetic and performance driven to fill the position of a RELIEF COMPANY SECRETARY for Kabundi Resources Limited for a four (4) months period.

Applications CLEARLY MARKED WITH THE POSITION TITLE, together with copies of certificates and detailed curriculum vitae should be addressed to:

Human Resource Officer

Kabundi Resources Limited

and forwarded to [email protected]

The Application should reach the undersigned not later than 6th December 2023

Please refer to the job description below for detailed information about the position.

IDENTIFICATION SECTION

JOB TITLEL: Company Secretary (Relief)
JOB GRADE: KRL02
DEPARTMENT: Finance and Administration

JOB PURPOSE

The Company Secretary will provide secretarial services to KRL Board of Director and oversee custody of records and correspondence delivery in order to assist in the realization of KRL goals. The position is on a relief basis for a period of four (4) months.

SECRETARIAL SERVICES

• Provides Company Secretarial services to KRL Board of Directors Prepares documents for Board meetings.
• Transcribes minutes of meeting’s proceedings.
• Ensures that meeting rooms are available when required, clean and supplied with any audio-visual or other equipment and refreshments as required.
• Provides secretarial services relating to Pre- Board meetings.
• Collates post board reports from Directors
• Collates general information relevant for Board Business
• Supports the coordination and arranging the holding of Directors Forums
• Ensuring compliance with the company policies and procedures.

MANAGEMENT AND BOARD COMMITTEES COMMUNICATION

• Facilitates the flow of key information to Management and Board members and fulfils their requests for information.

STRATEGY FORMULATION AND IMPLEMENTATION

• Develop, manage and communicate the department’s strategic objectives relating to the Company Secretarial function derived from the Company Action Plan, ensuring actions are followed up and the Plan is regularly tested and updated.

CORPORATE GOVERNANCE

• Spearheads the monitoring and advising on best practice in governance for Management and the Board to ensure compliance with legislation, rules, standing orders, performance standards and board resolutions.
• Develop and implement the Board’s performance management plan.
• Responsible for the drafting of resolutions and documentation for routine transactions such as director and company name changes and undertakes filing of documents at PACRA.
• Ensures compliance with policies and procedures relating to the Company Secretarial function by conducting periodic review of the existing policies and bring such matters to the attention of the  Board Chairperson.

LIAISON

• Liaise with partners/ group and collect necessary and relevant information for use in the decision-making process by KRL Management;

SHAREHOLDER COMMUNICATION

• Drafts relevant shareholder communication and maintains the register of shareholders and monitors changes in share ownership of the company and oversees threat payments of dividends and managing share options schemes.
•  In liaison with the appointed Transfer Secretaries, ensures the preparation of share registration forms and share certificates, and maintains accurate records of share transactions for statutory reporting and information purposes.

REPORTS AND RECORDS MANAGEMENT

Prepares periodic reports on governance in relation to holding of scheduled board, sub committees and Annual General meetings.

RISK MANAGEMENT

Coordinates Risk Management activities relating to the Directorate.

LEADERSHIP/PEOPLE MANAGEMENT

Provides leadership to staff that report to the position holder.

REPORTING RELATIONSHIPS

a) Reports to:

Chief Executive Officer

b) Other Jobs Reporting to (a) above

Mine manager

Finance manager

c) Number and level of immediate subordinates:

None

ESSENTIAL/DESIRABLE QUALIFICATIONS/EXPERIENCE

a)  Professional Qualifications:

• Grade 12 Certificate
• Bachelor’s degree in law
• Professional qualification (ZICA, ACCA or CIM
• Corporate Governance, company secretarial training will be an added advantage
• Professional Membership

b) Minimum Relevant Pre-Job Experience:

5 years’ experience in a similar position

c) Skill Specifications:

• Communication skills
• Computer skills
• Presentation skills

d) Other Attributes (Personality Traits)

• Attentive
• Confidentiality
• Methodological