23 Jul 2024
Receptionist at Fidelity Labour Consultants Limited
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- Company: Fidelity Labour Consultants Limited
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Customer Service Jobs in Zambia
Job Description
Position Title: Receptionist
Supervisor: Administration Manager
Duties and Responsibilities
- Answer the telephones and make outgoing calls for all staff in an appropriate, clear and friendly manner.
- Receptionist shall record and relay messages for all staff. He/she shall forward calls, greet and direct office visitors, receive and send correspondence, operates fax machine and keeps fax log for all office correspondence.
- Perform tasks such as making needed arrangements for services for telephone and e-mail.
- Analyzing telephone bills on a monthly basis and reconcile with Finance Unit
- Recording all incoming invoices in the Invoice register, updating cheque register and distribution of cheques to vendors, and ensuring that receipts are retained and submitted to Finance in a timely manner.
- Making conference room bookings for meetings on the Outlook calendar and setting up of the conference room for meetings.
- Assist in typing, word processing, and general administrative support activities for the administrative team and other groups as assigned.
- Ensure cleanliness of front office space.
- Maintain a neat professional appearance and polite demeanor as prescribed by professional and local standards.
- Performs other duties as assigned.
Qualifications and Requirements:
- Diploma/ Degree in Management, Business Administration with minimum 3 years’ experience
- Experience in secretarial services, preferably in a multi-cultural environment will a plus
- Excellent verbal and written English with the ability to communicate courteously and effectively.
- Ability to work independently and handle multiple tasks
- Skilled at computer word processing (Word, Excel) and spreadsheet applications; ability and aptitude to learn additional computer skills.
- Working knowledge of switchboard/voice mail equipment and mail processes such as postage machine, DHL, etc.
- Training and/or experience in maintaining office filing systems
- Ability to get along with diverse personalities in an office setting
Method of Application
To apply for this job email your details to [email protected]Closing Date : 29th July, 2024.
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