Legacy Hilltop Africa Limited (the Lodge) is a faith-based, Christian Organization. The property, which is situated in Meanwood, off Great East Road, is comprised of 58 guest accommodations and 2 Presidential Suites and conference facilities. All of these guest rooms and suites are of the highest quality, many with sweeping views from the hilltop.

We are seeking to hire qualified candidates for the position of Purchasing Officer

The general responsibility of the Procurement Officer is to follow purchasing policies, systems and procedures in accordance with the Company standards and complete procurement processes in line with company regulations.

Roles and Responsibilities

Purchasing Officer will be responsible for:

• Follow purchasing policies, systems and procedures in accordance with the Company standards.
• Monitor vendors quality, service and price through standard purchasing specifications
• Obtain competitive quotations for the Resort requirements and ensure that the best product is sourced and purchased.
• Receives the market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Ensure that all procurement documents have been approved by the General manager and Financial Controller for all purchase.
• Maintain vendor register that contains vendor details and procurement documents.
• Ensure that all vendor files are kept up to date
• Prepare weekly purchases reports
• Ensure that all vendor invoices for good and services are tracked in readiness for payment.
• Ensure all vendor purchase invoices are submitted to accounts in a timely manner
• Monthly submission of vendor statements to accounts payables for reconciliation purposes.
• Make transport arrangements with maintenance manager in order to collect purchase on time.
• Process all departmental requests in liaison with Heads of departments.
• Source for competitive vendor quotations.
• Work with Stores to replenish minimum stock levels.
• Ensure good working  relationship with strategic suppliers to ensure competitive cost quality and delivery
• Update the financial controller on procurement related issues ie delays, transport challenges and vendor supply shortages, on a daily basis.
• Maintain COD (Cash on delivery) register to track cash payments

Qualifications, Skills and Experience

• Full Grade 12 certificate.
• Advanced Diploma or Degree in Purchasing and Supply Management.
• Proficiency in MS Excel, MS word and other MS packages
• Member of the Zambia Institute of Purchasing and Supply
• Minimum 3 years work Experience in the Hotel environment is an added advantage
• Manual drivers license is mandatory
• Proficiency in MS Excel, MS Word and other MS office packages