Position: Project Coordinator

Location: Mongu

Contract duration: (1 year with possibility of extension)

Start Date: (Negotiable)

Line Manager: Project Manager

Application deadline: (04/08/2023 the applications will be processed on the rolling basis and may close depending on the volume of applicants)

Job Summary

The Project Coordinator is PIN’s focal person at the field level under the Enhancing Livelihood Opportunities through Ecosystem Protection in Barotse Floodplain of Western Zambia project. S/he is responsible for implementation of project activities in close coordination with the line manager as well as implementing partner WWF, beneficiaries (smallholder farmers) and other stakeholders such as financial institutions, respective government ministries – Forestry Department, Local CSOs/CBOs, traditional leadership and research institutions. S/he will also be responsible for providing support to project team, regular project monitoring and evaluation, facilitating logistics operations and ensuring safety and security of the project team at the field.

Tasks and Responsibilities

Project management

• Undertake responsibility, in constant with the Project Manager, of implementing all project activities as per the work plan schedule.
• Monitor progress and evaluate project performance regularly to achieve project deliverables.
• Identify risks and challenges pertaining to project delivery, report them and help the line manager put in place mitigation measures to ensure smooth implementation of the project.
• Collect lessons learned from the project and report them to the line manager regularly.
• Support line manager prepare internal (IPR for PIN) and external (interim and final reports for donor, stakeholders) project reports encompassing progress, risks and challenges, mitigation measures and lessons learned.

Financial management

• Adhere to and enforce PIN’s financial guidelines for all project related expenditure at the field level and report any financial irregularities identified to the line manager.

Monitoring an Evaluation

• Collect project data regularly using appropriate tools, store them in Sharepoint and report them to the line manager.
• Support MEAL department implementing MEAL activities (assessments, surveys) at the field level.
• Support implementation of project CFRM based on PIN Zambia CFRM Framework Policy and Procedures.

Logistics and Procurement

• Coordinate and collaborate with logistics department and the line manager regularly to manage day-to-day logistics needs for the project team at the field level

Coordination

• Liaise regularly with all aforementioned project stakeholders including government institutions at local, district and provincial levels
• Represent PIN in all meetings with partners, beneficiaries and stakeholders at the field level and build strong networks and working relationships with them
• Make use of all communication channels to ensure efficient communication between field team and implementing partners, beneficiaries and stakeholders
• Prepare weekly report based on activities completed, problems and challenges encountered, lessons learned captured and plans for the upcoming week.

Communication and Visibility

• Ensure adherence to PIN Media Policy and donor requirements and facilitate implementation of communication and visibility plan at field level
• Collaborate with communication department and facilitate activities to collect visibility materials such as beneficiary stories, photos, interviews etc.

Safety and Security

• Assess safety and security situation critically and inform line manager on regular basis to support him/her to make informed decisions

Required Skills, Experience and Behavioural Competencies:

• At least 3 years of relevant experience working in a livelihood project, preferably in a humanitarian/development setting
• At least 3 years of relevant experience in coordinating and liaising with multiple stakeholders including local, district and provincial government authorities
• Ability to work under pressure and within time constraints
• Ability to self-motivate, responsible and hardworking
• A team player with an ability to work in a group or alone with minimal supervision
• Excellent problem solving, decision making and organizational skills

Preferred:

• Ability to assess problems and recommend solutions
  Willingness and eagerness to learn new things