POSITION: PROJECT COORDINATOR (1) Post

a) Duty Station Chiansi Smallholder Outgrower Support Project COSP in Kafue

b) Reports to The Permanent Secretary through Director of Agriculture

Objectives of the Assignment

The Project Coordinator will be responsible for planning administering and coordinating the activities of the Project. S/he will ensure that the Project is implemented in accordance with the Financing Agreement of AIDB and The Project Implementation Manual (PM), and in compliance with AIDS and Government guidelines and procedures. S/he will have overall responsibility of monitoring overseeing and guiding the implementation of the various components of the Project by dillerent stakeholders including public sector private sector and community partners

Specific terms of Reference

• Ensure that the provisions of the Financing Agreement are adhered to while using the Project Appraisal Report (PAR) as reference point in the process or implementation
• Ensure that relevant Government and ADB policies, manuals, guidelines and procedures are properly adhered to during implementation,
• Ensure timely preparation et consoldated COSP Annual Work Plan and Budgel (AWP&B).
• Prepare and update the Procurement Plan for works, goods and services including examining bidi documents and consultant’s TOR in line with the Banks procurement rules and procedures.
• Facilitate preparation of TORS for consultants in consultation with Ministry of Agriculture (MOA and enter into agreements with consultants
• Liaise with the MOA at the National Provincial and District levels directly and through the subject matter Specialist (SMS) to ensure proper implementation of the Project including timely financial physical and proper reporting to MoA and PSC.
• Liaise with the AfDB; including Submit requests for procurement of works goods and services to the AfDB for “No Objection”: nuro that the Loan/Grant withdrawal applications are submitted to the AfDB in a timely manner and in accordance with the Financing Agreement
• Prepare and submit financial and physical progress report as per the Financing Agreement
• Coordinate and facilitate Project annual review meetings
• Facilitate preparation for the Mid-Term Review (MR) and Project Completion Report (PCR).
• Ensure Designated Bank Accounts) are opened in accordance with Government procedures
• Ensure requests to the AfDB to disburse the authorized allocations into the Designated Accounts are submitted
• Facilitate Annual Audits by authorized government agencies
• Prepare and submit to the Bank/MOA quarterly Project Progress Reports.
• Perform the duties of secretariat/secretary to the PSC
• Facilitate Gender, Nutrion and social safeguard programmes.
• Ensure the review and approval of designs, drawings Bill of Quatities (BOQ) and tender documents
• Undertake any other duties related to the Project that may be assigned by the MOA

Contract Duration

This is a full-time Position for a period of Four (4) years. (Renewable. Performance Based Contract)

Qualifications and skills

• Must be a Zambian citizen
• Must possess Grade 12 Certificate or its equivalent
• Must possess a Bachelor’s Degree in Agricultural Engineering, irrigation Engineering Agriculture, Civil Engineering, and/or related discipline
• A Master Degree in irrigation Engineering will be an added advantange
• Any specific training in irrigation System design is added advantage.
• Participation in managing an irrigation Projects is an added advantage
• Experience in irrigation policy formulation and development will be an added advantage
• Proficiency in both written and spoken English
• Excellent interpersonal and communication skills and experience in working with a wide range of Individuals in goverment, private sector and civil society
• Excellent analytical and research skills, and well-developed report writing skills and Must be literate in computer skills, conversant with Microsoft excel Microsoft word and Power Point

General professional experience:

• Atleast 15 years professional experience in the Agriculture industry.
• 10 years of demonstrated experience and knowledge in designing and developing irrigation Infrastructure a necessory requirement
• Demonstrated experience in mobilizing smallholder farmers for irrigation
• Experience in working with rural communities
• Capability to provide guidance on negotiation and conflict resolution processes, innovativeness and effectiveness capability under varying work assignments and time pressure
• Strong interpersonal and ability to work in multidisciplinary teams, develop synergies and establish effective working relations with various stakeholders
• Must work with limited supervision and under tight timeines
• Must possess a valid SADC driver’s licence.