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16 Aug 2022

Project Administrative Assistant at Ministry of Agriculture

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Job Description

PROJECT BACKGROUND

The Government of the Republic of Zambia has received a loan from the African Development Bank/African Development Fund/Nigeria Trust Fund to finance the Chiansi Smallholder Outgrower Support Project (COSP).

The Principal objectives of this project are to increase agricultural income and improve livelihoods of the smallholder farmers by increasing agricultural productivity, and market access.

The Project has three strategic components: Development of Climate Resilient infrastructure Social Services and Skills Development and institutional Support and Project Management. Each component has complementary actions defined under sub components for each implementing entity.

Appications are invited from suitably qualified and experienced candidates to fill the following positions under the COSP.

 

 

Position of Project Administrative Assistant

Job Title: Project Office Assistant

Period: Four (4) years (1 Year , Renewable, Performance Based Contract)

Nature of Job: Full time

Reporting:  Project Coordinator

Objectives of the assignment

Under the overall supervision of the Project Coordinators Office

The Administrative Assistant will:

  • Order Office supplies.
  • Be the focal point to receive and send all incoming and outgoing information to/from PCT respectively.
  • Develop and maintain a fling system of the PCT Documents.
  • Distribute correspondence Memos, letters, faxes and forms
  • Make payments and obtain adequate receipts in respect of small purchases such as office supplies.
  • Carry out administrative duties such as typing, copying, binding, scanning etc.
  • Maintain office cleanliness and order.
  • Perform other related duties as required.

Skills and Competencies

  • Able to work under minimal supervision and be proactive and initiative;
  • Integrity, flexible approaches to work coupled with enthusiasm and commitment
  • Good organization and planning skills;
  • Effective time management skills;
  • Excelent interpersonal skills;
  • Ability to work in a team
  • Maintenance of confidentiality at all times and
  • Sound Communication skills, able to read and write.

Education, Training and Experience

  • Minimum of a Grade 12 Certificate.
  • Business Certificate will be an added advantage

 

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Method of Application

Interested candidates should obtain detalled for further Information from address below during office hours i.e 08.00 to 13.00 hours and 14.00 hours to 17.00 hours.

Application letters addressed to the Permanent Secretary, Attention Head Procurement & Supplies Unit, Ministry of Agriculture, should include certified coples of academic/professional certificates and detailed Curriculum Vitae with three traceable references. Applications must be submitted in hard copy to the address below or deposited in the Tender Box at the Ministry of Agriculture Mulungushi House, ground floor by or before 29 August, 2022 before 10:30 hours local time. Envelopes should clearly “Indicate the position applied for” under the Chiansi Smallholder Outgrower Support Project COSP), P-ZM-AA0-039 If submitted in electronic copies, they must be submitted to the email addresses indicated below by the above stated time and date.

Head Procurement and Supplies Unit

For/Permanent Secretary

Ministry of Agriculture

P.O BOX 50197,

Lusaka-Zambia,

Email: [email protected]


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