BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA) is a technical expert organisation specializing in sustainable environmental protection through integrated sanitation solutions. The organization’s activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources. BORDA e.V. operates in over 20 countries in Asia, Africa, Latin America, and the Caribbean, focusing on achieving the 2030 Agenda for Sustainable Development by enabling the transition towards liveable and inclusive cities that provide disadvantaged urban and peri-urban populations access to essential public services such as on-site sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA has been active since 2009. In 2016, BORDA established the BORDA Zambia Country Office. We are specialized in sustainable environmental protection through integrated sanitation solutions, aiming to make neighbourhoods more liveable by developing innovative sanitation solutions. We support policy formulation, participatory urban planning processes, and infrastructure development. BORDA Zambia continues to work closely with local partners to reimagine water, sanitation, and solid waste management systems based on research and customized solutions to realize water and sanitation for all.

Project Accountant

BORDA Zambia is seeking to hire a Project Accountant to join its team. The position will work under the Administration and Finance Department and will work across various projects.

Responsibilities

The position holder will be responsible for the following:

• Documentation Management and Filing:
  • Support the Administration and Finance Department in managing records, preparing reports, and performing data entry.
  • Assist in the disbursement of funds, processing supplier invoices, and filing both financial and administrative documents (including HR).

Tasks

• Financial Accounting:
  • Assist with reviewing expenses, payroll records, and other financial transactions.
  • Support the maintenance and updating of financial data in databases, ensuring that information is accurate and readily available.
  • Assist with account reconciliation to ensure transaction accuracy.
  • Support the preparation of monthly and yearly financial closings.
  • Manage the petty cash fund, including disbursements, record-keeping, and reconciliations.
  • Ensure cash retirements via acquittals are deposited back into the account through FNB Agents.
  • Receive requisition requests and prepare payment vouchers accordingly.
  • Record all payment voucher details (date, description, amount, project code, and budget line) in the cash book, which is used to reconcile the bank account.
  • Follow up on all acquittals, invoices, and receipts.
  • Review documentation to verify expenses and update financial records.
• Document Management:
  • Ensure that all supporting documents (invoices, vouchers, internal notes, and receipts) for procurements are collected and filed correctly.
  • Prepare daily payments in payment or journal voucher packages and ensure compliance with BORDA Zambia’s procedures and controls before management approval.
  • File all financial documentation correctly, both in hard copy and electronically on the BORDA Zambia shared drive.
• Other Duties and Additional Tasks:
  • Assist in logbook reconciliations.
  • Support the procurement of assets, equipment, and services.
  • Perform any other tasks as requested by management.

Required Qualifications, Competencies, and Experience

• Qualifications:
  • Bachelor’s degree in Accounting or an equivalent professional qualification.
  • Registered member of ZICA or other relevant bodies.
• Professional Experience:
  • Minimum of 3 years of professional experience in project accounting for NGOs or international development organizations.
  • Minimum of 3 years of direct work experience in financial operations.
  • Excellent knowledge of accounting standards and procedures.
  • Excellent knowledge of standard accounting software. Knowledge of WINPACCS will be an added advantage.
• Other Skills and Competencies:
  • Ability to work independently and under pressure with high resilience and motivation.
  • Fluency in English (both written and oral).
  • Strong communication, social, and intercultural skills.
  • Proficient in MS Office (especially MS Excel).
  • Proactive self-starter and active team player.