30 Jan 2025
Procurement Specialist – Contracts at Hitachi Construction Machinery Zambia
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- Company: Hitachi Construction Machinery Zambia
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Logistics/Transportation Jobs in Zambia
Job Description
Purpose of the role:
To manage the procurement of goods and services, ensuring timely and cost-effective purchases in alignment with company procedures and achieving the best value. This includes raising Purchase Orders (POs), managing supplier relationships, and ensuring compliance with contract terms.
Reports to: Procurement Coordinator
Branch: Lusaka
Contract Duration: Three (3) Years
Key Duties and Responsibilities:
The Procurement Specialist – Contracts will be responsible for the following tasks:
1. Contract Drafting and Review:
- Prepare and assist in the drafting of contracts for suppliers and service providers.
- Ensure that contract terms are clearly defined, compliant with internal standards, and aligned with business objectives.
- Collaborate with relevant internal teams (e.g., compliance) to ensure contract terms meet operational needs.
- Issuing Purchase Orders related to Contracts.
2. Contract Negotiation:
- Support the negotiation of contract terms, focusing on the operational aspects, such as delivery schedules, payment terms, and service level agreements.
- Work with suppliers and partners to finalize contracts, ensuring that terms are favorable and reflect operational priorities.
3. Contract Management:
- Coordinate the ongoing management of assigned contracts from execution through to completion, ensuring all contractual obligations are met by both parties.
- Track key milestones, deadlines, and deliverables within contracts to ensure timely performance.
- Maintain accurate and organized records of all contracts, ensuring easy retrieval and documentation of updates or changes.
4. Supplier and Vendor Coordination:
- Act as a key point of contact between internal teams and external suppliers or vendors regarding contract execution.
- Expedite Delivery and execution of Contracts and PO’s.
- Monitor supplier performance to ensure compliance with agreed terms, including product/service delivery, quality, and timelines.
- Liaise with suppliers to resolve any operational issues related to contract execution, such as delays or non-compliance.
5. Contract Amendments and Renewals:
- Handle requests for contract amendments or renewals, ensuring that any changes are appropriately documented, reviewed, approved and that terms are renegotiated as needed.
- Coordinate with relevant stakeholders to ensure timely processing of contract renewals and amendments.
6. Operational Reporting:
- Track the status of all active contracts and provide regular updates to relevant internal stakeholders.
- Prepare reports on key contract performance metrics, such as supplier performance, contract milestones, and compliance.
Qualifications & Experience
- Grade 12 Certificate.
- Degree in Purchasing and Supply, Business Administration or any Supply Chain related Course.
- Minimum 3 years’ experience in procurement in Mining/Factory/Industrial environment.
- Previous proven experience in Contracts end to end management will be an added advantage.
- Member of Zambia Institute of Purchasing and Supply (ZIPS).
- All Qualifications must be validated by Zambia Qualifications Authority (ZAQA).
Job Specific Competencies
- Contract Management Expertise
- Attention to Detail
- Negotiation Skills
- Communication & Listening Skills
- Risk Management
- Project Management & Planning Skills
- Analytical Skills
- Attention to Compliance
- Technology Proficiency
- Customer and Supplier Relationship Management
Method of Application
If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to recruitment-hcmz@hcmaf.com, or send your application to: The Senior Manager, Human Capital and AdministrationHitachi Construction Machinery Zambia, Co. Ltd. KK International Airport Road, Plot 2350/M P.O. Box 30182, Lusaka.
The closing date for applications is Monday 3rd February 2025. Only shortlisted candidates will be contacted.
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