JOB DETAILS

POSITION

PROCUREMENT OFFICER – CONTRACT MANAGEMENT

JOB PURPOSE / DESCRIPTION

To plan, coordinate, manage and administer contracts signed by the corporation.

QUALIFICATIONS

• Must possess a Grade Twelve (12) School Certificate.
• Must have a Bachelor’s Degree from a reputable University vetted by the appointing authority.
• Must be a registered member of the Zambia Institute Purchasing and Supply (ZIPS) with a valid practicing license.
• Six (6) years’ work experience in Procurement Management environment.

EXPERIENCE AND REQUIREMENT

• Knowledge and understanding of the Public Procurement Act No. 8 of 2020 and the Regulations of 2022.
• Good understanding of the procurement and stores processes and procedures.
• Good written and oral communication skills.
• Knowledge of the various implemented business information systems and interface points.
• Must have good understanding of the Control of Records Procedure under SHEQ Management.
• Demonstrable competencies in Microsoft office applications especially Excel, Word and Power Point.
• Team player with good interpersonal skills.
• Ability to prepare and interpret procurement reports.
• Ability to stay focused and carry out tasks in a timely and accurate manner; and
• Detail oriented, dependable and trustworthy.

JOB ACCOUNTABILITIES

• Ensure that delivery of all materials and services by contractors is met in accordance with Corporate objectives and contract obligations.
• Expediting contracts for goods, works and services.
• Monitoring performance of suppliers and contractors.
• Ensure user involvement in contract and procurement management.
• Implement procedures for contract management in line with company policy.
• Provision of advisory services to internal and external customers.
• Maintain contract records and documentation.
• Ensure contract close – out, extension or renewal.
• Contribution to pre – contract planning to optimize capital allowance.
• Conduct site visits for supervision and inspection.
• Ensure compliance with relevant legislation and established procurement and contract procedures.
• Ensure that contract specifications and requirements meet Corporate objectives.
• Employ appropriate procurement options in line with ZPPA requirements for best value.
• Facilitation of contractor payment of interim and final payments.
• Ensure that signed contracts are communicated to all relevant parties.
• Maintaining Register for all duly signed contracts.
• Ensure incidents are recorded and reported.
• Ensure risks are identified to minimize harm to employees, customers and the environment using SHEQ Policies.
• Provide secretarial duties for the Section.
• Safeguarding of all information pertaining to contracts and other relevant information.
• Ensure adherence to health and safety in the workplace.

The Contract is for three (3) years.

START DATE

Thursday 14th September 2023

DEADLINE

Tuesday 26th September 2023