PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer is responsible for sourcing, purchasing, and managing the supply of goods, materials, and services needed for the organization.

JOB SPECIFICATIONS

The job holder will be responsible for the following:

Performing routine procurement duties in line with Bayport Financial Services policies and procedures
Participating in the preparation of bidding documents, request for proposals, consultants’ shortlists, and other documents based on relevant procedures for the procurement of goods, works, and consultant services
Updating and maintaining complete procurement records and ensuring they are properly safeguarded and accurate for future reference
Working with the Bayport Financial Services Administration Department staff on monitoring availability of materials and stock and carrying out procurement in accordance with Bayport Financial Services guidelines
Reporting any noted issues with procurement and consultants to the Executive, Finance Department and Administration Department
Working with the department regarding processing of contracts and any issues with contracts
Preparing and maintaining accurate documentation for the service contracts
Ensuring that all deadlines and conditions described in the contracts are met (e.g. payments, deliverables and contractual periods)
Providing additional support to the Administration Department team relating to booking and organising events, workshops, and meetings
Assisting in and/or carrying out other company activities and other tasks as needed
Day to day management of the Stock Control System ensuring stock levels are maintained at all times to meet the operational needs of the Company.

MINIMUM ENTRY REQUIREMENTS

Minimum of a university degree in a relevant specialisation and qualification in Procurement and Logistics, Business Administration, Economics.
Certificate in Supply Chain Management is an added advantage
Must be a member of the Zambia Institute of Purchasing and Supply
(ZIPS) with a valid practicing licence
OTHER SKILLS AND ATTRIBUTES

Excellent communication skills
Broad experience in administration
Experience in contract management is an added advantage
Good working knowledge of ITC technology (related software, telephone, fax, email, the Internet) and computer applications (e.g. MS Office)
Strong understanding of Procurement procedures and policies
High level of integrity with Positive attitude, Results oriented