About Talent House Ltd: 

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our Client is looking for a Personal Assistant to perform all the administrative tasks and assist senior-level executives. Some of the responsibilities they have to perform are managing schedules, travel arrangements, and making expense reports. To be successful in this job, you must have excellent time management skills and should be able to take action without anyone’s guidance.

Key Responsibilities:

Front Office Duties

• Receiving visitors and directing them to Executives as appropriate
• Responding to enquiries from visitors
• Answering phones and routing calls to the correct person or taking messages.
• Protecting Executives from visitors when required
• Receiving, recording and distributing incoming mail as needed
• Ensuring that outgoing mail is delivered.

Administrative Duties

• Carrying out procurement for supplies
• Organising the filing
• Arranging meetings and communicating with participants as required
• Prepares meeting rooms for appointments, coordinates schedules, and greets customers and clients prior to meetings.
• Keeps, prepares, and distributes minutes of meetings.
• Event management as requested
• Making travel arrangements
• Provide general administrative support as requested.

Desired Skills and Experience 

• University graduate, preferably with Bachelors in Business Administration
• 3-5 years experience as a personal assistant
• Admin experience
• Ability to multitask and prioritize daily workload
• Client service experience a plus
• Exemplary planning and time management skills
• Outstanding verbal and written communications skills
• Demonstrated ability to hold down a job
• Good references
• Experience using Word, Excel, Powerpoint

Compensation:

The incumbent will receive a competitive salary commensurate with experience.