DINEN Company Limited is a visionary and purposeful growth-oriented Zambian company based in the Lusaka Province of Zambia. DINEN Company Limited operates as a multi-business enterprise with its principal business activity being retail sale in non-specialised stores and continues to expand with other business activities which include but are not limited to retail sale via mail order houses and via internet.

DINEN Company Limited invites applications from suitably qualified members of the Zambian public for the position: “Personal Assistant” to the Directors.

DINEN Company Limited is an Equal Opportunity, Affirmative Action Employer which encourages workplace diversity. We are providing equal employment opportunities for all qualified applicants and employees without regard to age, race, ancestry, religion, gender, marital status or political affiliation.

Position Title: Personal Assistant

Position Type: Internship

Location: Chelston, Lusaka

Reports To: Directors and any other staff members to whom they are assigned.

Job Description: To execute administrative functions which include (but are not limited to):
Legal, Advisory, Audit, Risk, Compliance, Marketing, Procurement, organising and coordinating administrative arrangements, performing clerical tasks and maintaining clear and detailed records as needed to assist the company to operate efficiently and effectively.
Management of Social Media platforms and advertising of products/services in a controlled manner.
Take responsibility for your own professional development including strong financial literacy and negotiation skills, brand development, and communication.
Liaise effectively with all operational colleagues and customers, providing support and information to ensure accurate delivery of our promise. In particular, this may include Sales, Front Office, Orders and Reservations, Deliverables and Collections.
Ensure that all paperwork associated with the work of assigned to you is processed quickly and efficiently, including quoting, invoicing, receipting, issuing letters, emails and instant messaging correspondence.
Provide all assistance to guests and clients in a proactive, professional and friendly manner.
To ensure that merchandise is properly stored, accounted for, delivered and/or installed where the need arises.
Taking minutes at all internal and customer based meetings
Assist in maintaining a filing system for all administrative, financial and sales activities.
Daily/Weekly analysis of good clients and moral hazards; assist with enforcing stringent measures to safeguard the company’s assets and finances.
Daily/Weekly analysis of compliance with statutory bodies and authorities and ensuring that all relevant trading licences are acquired and renewed on a timely basis.

Minimum Requirements: Basic Skills, Abilities and Qualifications Required Include:

Grade 12 School Certificate or Equivalent.
Part qualified in a Legal, Business, Accounting or Insurance Course or similar – preferably Legal training or post qualifying experience would be an added advantage.
Holder of a Class B valid driver’s licence – nil restriction for Manual Transmission and good Manual Transmission competency would be an added advantage.
Good eloquence, etiquette, initiative, numeracy and analytical abilities.
Good planning and organisational abilities.
Ability to work under minimal supervision, with a meticulous and efficient work ethic.
Good interpersonal relations, teamwork, organisational and writing skills.
Punctual and dresses smartly and presentably.
Ability to follow processes and procedures and adapt to changes easily.
Must possess a basic understanding of accounting techniques, control methods, and procedures or can learn quickly.
Strong problem-solving skills, decision-making aptitude in logistical matters, reliable.
Ability to provide off-hours transport support, including weekend pickups and drop-offs if needed.
Must be computer literate and conversant with Microsoft products (Word, Excel, Outlook) and the use of other spread sheet software / applications.
Must be Lusaka based – close proximity to Chelston or at least a one-way public transport route would be an added advantage.