Our client is seeking a proactive and detail-oriented PERSONAL ASSISTANT to provide comprehensive support to the leadership team and facilitate smooth operations within construction projects. The ideal candidate will have strong administrative skills, exceptional organizational abilities, and a commitment to fostering a positive workplace environment.

Key Responsibilities

• Administrative Support: Provide high-level administrative assistance to executives, managing schedules, correspondence, and day-to-day tasks.
• Documentation Management: Organize and maintain important project documents, contracts, and reports, ensuring accuracy and compliance.
• Scheduling: Coordinate meetings, appointments, and travel arrangements, facilitating communication among team members and stakeholders.
• Financial Assistance: Assist with budget tracking, invoicing, and financial reporting to support project financials.
• Team Collaboration: Support team initiatives and participate in meetings, contributing to a collaborative work environment.
• Client Relations: Assist in maintaining strong relationships with clients, vendors, and partners through timely communication and support.
• Compliance: Ensure all administrative processes align with industry regulations, safety standards, and company policies.
• Organizational Support: Help identify opportunities for improving administrative efficiency and support strategic planning processes.

Qualifications

• Bachelor’s Degree in Business Administration, Construction Management, or a related field is preferred.
• 1-2 years of experience as a personal assistant or in an administrative role, preferably within the construction industry.
• Organizational Skills: Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with diverse stakeholders.
• Problem-Solving: Strong analytical skills with a proactive approach to identifying and addressing challenges.